May 16 - The Annual Parish Council Meeting
To: Cllrs. Andy Halfhide (Chair), Andy Hallam (Vice Chair), Brian Branch, Debbie Hallam, Yvonne McCulloch, Liz Jarman, Lewis Trickey & Colin Gamble.
You are hereby summoned to The Annual Langtoft Parish Council Meeting on
Tuesday 16 May 2023 at 19:00 in the Village Hall
The business to be dealt with at the Meeting is listed below.
S Gresty
9/5/23
The public and media are cordially invited to join this meeting
Agenda
23/24-01 Election of Chairman
a) Signing of Declaration of Acceptance of Office
23/24-02 Election of Vice Chairman
a) Signing of Declaration of Acceptance of Office
23/24-03 Confirmation of Parish Councillors and signing of Declaration of Acceptance of office.
23/24-04 Apologies: to receive any apologies for absence and reasons given.
23/24-05 Disclosure of Pecuniary Interests: To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any requests for dispensations in respect of disclosable pecuniary interests’
Suspension of meeting while the public session is held
23/24-06 Public Forum: There will be a public forum starting at 7 pm and lasting for up to 30 minutes when members of the public may ask questions or make short statements on items relating to the agenda below to the Council.
RULES FOR PUBLIC FORUM DEBATE ARE CONTAINED IN LANGTOFT PARISH COUNCIL STANDING ORDERS WHICH CAN BE VIEWED IN FULL ON THE WEBSITE
Close of public session and re-commence meeting.
23/24-07 Minutes: To approve the minutes of :
a) 4 April 2023 Parish Council meeting
23/24-08 Casual Vacancies. To receive and consider and resolve any new co option applications.
23/24-09 To receive reports from
a)County and District Councillors
b)Police Reports are received and circulated and made available on website/noticeboard upon receipt.
23/24-10 Appointments to Working Groups
a) Amenities
b) Finance and General Purpose
c) Cemetery
d) Events
e) Grapevine Magazine.
f) Penfield
a) To review, agreed and adopt the term of reference
Other Tasks
a) Speed Indicator signs
b) Facebook
Other Appoints of Representatives to outside bodies
Village Hall
Hyde and Mossop
Planning – All Councillors are part of the planning response process
23/24-11 To review, agree and adopt the Regulatory Documents (all documents available on the website)
a) Standing Orders
b) Financial Regulations
c) Fixed Asset Register
d) Code of Conduct to consider re adoption .
e) Risk Assessment
f) All Policies and to consider any new policies required.
23/24-12 To note insurance provision from 1 June 2023 continuation of 3 year agreement with RHIB £509.13
Finance 2022/23 Year end
To Receive consider and resolve acceptance of the audited account.
Finance To Resolve acceptance of the following:
23/24-13 Internal Audit Report for Financial year 2022/23
23/24-14 Annual Governance Statement 2022/23(AGAR)
23/24-15 Dates for the exercise of public rights of inspection of 2021/22 accounts Monday 05 June-Friday 14 July 2023
23/24-16 Audit procedures for 2023/24
Current Year 2023/24
23/24-17 To confirm salary scales for Clerk currently SCP 8 £11.84 and Gardener/Handyman SCP 3 £10.82 per hour
23/24-18 To confirm budgetary payments such as salary and HMRC payments, direct debits, mowing & gritting contractors, Insurance, Penfield expenses, allotment rental, container rental, grapevine printing, staff and councillor expenses if these fall between meeting dates.
23/24-19 Finance & General Purposes : Financial matters presented by the Clerk as follows:
a) Financial Report for the period 01 April 2023 to 30/4/2023 with bank statements.
b) Resolve Payments as follows:
Minutes Ref Date Payee Description TOTAL
23/24-20 18/04/2023 N Bright April gardeners salary 350.97
23/24-21 18/04/2023 S Gresty April clerk salary 545.78
23/24-22 18/04/2023 LALC inv13316 subscription 442.56
23/24-23 18/04/2023 K Johnson inv2763 gritting march 360
23/24-24 18/04/2023 Welland & Deeping IDB rates to 31/3/24 14.32
23/24-25 18/04/2023 LVHMC 1/2 leaflet costs coronation 21.71
23/24-26 18/04/2023 Thompson Plant Hire inv0045 skip hire 160.00
23/24-27 18/04/2023 wave water to 4/4/23 cemetery 12.84
23/24-28 20/04/2023 BHIB Insurance renewal 1/6/2023 509.13
23/24-29 20/04/2023 Brian Branch slide expenses nuts and bolts 104.63
23/24-30 24/04/2023 PECS inv50779 signs permissive/p 324.00
23/24-31 27/04/2023 Deeping Direct Inv 35404 containers 153.60
23/24-32 27/04/2023 Branch Brothers EEP slide repairs 60
23/24-33 03/05/2023 A Harrison Bird feed for Penfield 21.90
23/24-34 03/05/2023 Graytones Printers Inv 34604 Penfield leaflets 56.00
23/24-35 03/05/2023 BDG Mowing Inv 23/1289 April 234.00
23/24-36 05/05/2023 Kedel ltd Wood for EEP slide 486.23
23/24-37 05/05/2023 IONOS Dd email archiving 3.00
Income 2023/24
23/24-38 SKDC Precept £12,500
23/24-39 Langtoft Festival 2023 are running a photographic competition for residents and from the entries 12 photographs will be selected and turned into an A4 wall calendar. To consider and resolve request for Parish Council to sponsor the calendar prizes of £150. – Cllr. Liz Jarman
23/24-40 Hire of Containers. To consider and resolve either the continued hire of the two containers or the outright purchase of them. – Cllr. Andy Halfhide
23/24-41 East End Park Pond Project – To receive report.
23/24-42 Planning Applications received since last meeting
S23/0799 – Thimble Cottage 60 West End
23/24-43 To note Correspondence received from last meeting. – see below
23/24-44 To receive Items for Future Meetings
LPC Emergency Plan. To consider updating LPC’s Emergency plan
SKDC proposal for the management of the Langtoft Play Park and potential asset transfer
Village Skips. Cllr. Andy Halfhide to formalise skip date and management.
Councillor Responsibilities Map of Areas of Responsibility – Cllr. Halfhide
Pavilion Park Discussions with SKDC
Date of future meetings: 2023: 27 Jun, 1 Aug, 12 Sept, 28 Nov.
2024: 18 Jan, 5 Mar, 23 April, 4 Jun, 16 July, 12 Sept, 22 Oct, 26 Nov
Correspondence Received since last meeting
Date rec’d From Who Subject
20 Mar PKF Littlejohn Agar year end docs
21 Mar IONOS Invoice
22 Mar Savills Invoice allotment
23 Mar SKDC Planning S22/1435 decision
24 Mar SKDC Remittance advice 23/24 precept
26 Mar Naturehood group Formal request website
28 Mar SKDC Planning Enforcement notice ENF23/0050
29 Mar Graytones Invoice EE pond signs
29 Mar SKDC Planning S23/0568 application
30 Mar Deeping Direct Invoice to 30 Mar
3 Apr Police Priority setting feedback
6 Apr Kevin Johnson Invoice
6 Apr SKDC Precept £12,500
6 Apr Democracy Election notices of candidates
6 Apr Solopress Invoice leaflets
11 Apr Resident Another accident on Stowe Rd
13 Apr NI Mail Solar farm update
14 Apr BHIB Ins Insurance renewal
14 Apr SKDC Planning Decision s23/0263
14 Apr S Thompson Invoice skip
17 Apr Democracy Casewick district election notice
19 Apr BNIB Insurance renewal
19 Apr Langtoft Festival Request for donation
24 Apr PECS Permissive path sign invoice
25 Apr Branch Bros Invoice paint for slide
27 Apr Deeping Direct Invoice container hire
27 apr SKDC Planning PL/0087/22 & 88/22 committee
28 Apr BHIB Insurance certificates
28 Apr SKDC Planning S22/2459 decision
29 Apr BDG Invoice grass cutting
3 May Graytones Invoice grapevine
4 May SKDC Community cleaner remittance
5 May LALC Management committee nomination