September 12 - Parish Council Meeting
To: Cllrs. Colin Gamble (Chair), Brian Branch (Vice Chair), Yvonne McCulloch, Kevin Payne
and Steve Valentine.
You are hereby summoned to a Langtoft Parish Council Meeting on Tuesday 12 September 2023 at 19:00 in the Village Hall
The business to be dealt with at the Meeting is listed below.
S Gresty
05 /09/23
The public and media are cordially invited to join this Meeting
Public Forum: There will be a public forum starting at 7 pm and lasting for a maximum of 30 minutes when members of the public may ask questions or make short statements on items relating to the agenda below to the Council. RULES FOR PUBLIC FORUM DEBATE ARE CONTAINED IN LANGTOFT PARISH COUNCIL STANDING ORDERS WHICH CAN BE VIEWED IN FULL ON THE WEBSITE
Agenda
23/24-127 Chairman’s welcome and remarks
23/24-128 Apologies: to receive any apologies for absence and reasons given.
23/24-129 Disclosure of Pecuniary Interests: To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any requests for dispensations in respect of disclosable pecuniary interests’
23/24-130 Minutes: To approve the minutes of :
a) 1 August 2023 Parish Council Meeting
b) 17 August 2023 Extra Ordinary Parish Council Meeting
c) 29 August 2023 Public meeting audio recording available on the website
23/24-131 Items from previous minutes for information exchange
23/24-132 Casual Vacancies. To receive, consider and resolve applications.
23/24-133 To receive reports from
a)County and District Councillors
Cllrs. Dilks, Smith and Trollope-Bellew
b)Police Reports are received and circulated and made available on website/noticeboard upon receipt.
23/24-135 Finance & General Purposes : Financial matters presented by the Clerk as follows:
a) Financial Report for the period 01 April 2023 to 04 September 2023 with online bank statements.
b) Resolve Payments as follows:
23/24-136 IONOS dd 7.7.23 £3
23/24-137 ICO data protection £35
23/24-138 BDG Mowing July grass inv. 23/1370 £234
23/24-139 PKF Littlejohn 22/23 audit SB20230148 £252
23/24-140 S Gresty Apr-Jun clerk expenses £171.64
23/24-141 SKDC uncontested Election costs £87.22
23/24-142 Online Playgrounds repair tape £68.8
23/24-143 Branch Brothers Inv. 1061735 bridge repairs £136.71
23/24-144 IONOS Inv. 203037738427 £3
23/24-145 ACR Computes Inv. 108676 £35
23/24-146 S Gresty clerk August salary
23/24-147 N Bright Gardeners Aug salary
23/24-148 Refresh&Renew Grapevine Advert refund £125
23/24-149 Jeremy Harrison Grapevine Advert refund £83.33
23/24-150 Stamford Bathrooms Grapevine Advert refund £125
23/24-151 Rosemary Trollope-B Grapevine Advert refund £83.33
23/24-152 InCtrl Grapevine Advert refund £125
23/24-153 BDG Mowing inv 23/1397 aug mowing £234
23/24-154 A Harrison Penfield expenses £239.44
c) To Note Income
23/24-155 Cemetery Fees MB £360
23/24-156 Cemetery fees WS £90
d) To receive, consider and resolve quotation of £150 per hour plus VAT plus travel costs for the services of Elizabeth Allen Land Agents Ltd to draw up compliant plans for the registration of the village hall with the Land Registry.
e) To receive, consider and resolve quotations to instruct a solicitors to act on our behalf to register the village hall
f) To receive, consider and resolve quotations for Tree Safety management survey
23/24-157 To review Working Group responsibilities and to identify skill gaps required.
a) Amenities – Brian Branch(Lead)
b) Cemetery – Cllr. Yvonne McCulloch (Lead) and Clerk
c) Events –
(forthcoming events: - Village footpath walk - 20th September 6.30 pm
christmas reindeer trail and collaboration with pre school)
d) Grapevine Magazine. – Suspended until new editor recruited
e) East End Park Pond Project – Pete Coles
f) Village Hall – Chairman is the representative
g) Planning - All Councillors are members of this group – Cllr. Gamble (Lead)
h) Penfield -
(outstanding item: Committee to: update Terms of Reference
and to submit budget for 2024/25 by 31 October 2023)
i) Finance & General Purposes
Other Tasks
j) Speed Indicators Signs – offer from Chris Palmer resident to help
k) Defibrillator weekly check – Gardener/Handyman Battery checks Liz Jarman
l) Funding
m) Facebook/Website
n) Any other
o) Outstanding Actions from previous Minutes. To review this list and to reallocate tasks
p) Inventory of contents of Parish Council Container
23/24-158 Planning to receive any applications since the last meeting.
23/24-159 Request from Public Meeting of 29 August to enable a Public Enquiry.
• The Parish/Residents would effectively have to seek a judicial review which is an independent legal process. It is necessary to seek legal advice if that is a course of action to be progressed. Ultimately it would look at SKDC’s decision-making processes to ensure that SKDC are fully compliant with their Constitution and other statutory requirements in respect of coming to the decision to purchase the 12 properties from Ashwood Homes.
23/24-160 To note Correspondence received from last meeting.
23/24-161 To receive Items for Future Meetings
LPC Emergency Plan. To consider updating LPC’s Emergency plan
SKDC proposal for the management of the Langtoft Play Park and potential asset transfer
Date of future meetings: 2023: 28 Nov. 2024: 18 Jan, 5 Mar, 23 Apr, 28 May, 16 July,12 Sept, 22 Oct, 26 Nov
Correspondence
Date From Whom, Detail
23 Jul Resident Co option application
24 Jul SKDC Election cost invoice
25 Jul ICO Renewal confirmation
27 Jul PKF Littlejohn 22/23 accounts confirmation
28 Jul BHIB Insurance Endorsement wording on terrorism cover
29 Jul Resident Neighbour complaint
31 Jul Resident Co option enquiry
31 Jul Brittens Grass cutting invoice July
31 Jul Branch Bros Advice and credit note
31 Jul Resident Co option application
1 Aug Augean Community Successful funding decision
2 Aug Set in stone Memorial application JL
2 Aug ESet Renewal
2 Aug Hegarty Quotation for land registry
2 Aug Resident Co option request
2 Aug Andy Halfhide Resignation
4 Aug SKDC Community fund
4 Aug SKDC Open space survey
4 Aug OnlinePlaygrounds invoice
7 Aug Resident Co option application
7 Aug LCC Civic service invite
8 Aug Cllr Lewis Resignation
8 Aug Resident Co option application
8 Aug BHIB Part of Clear group
9 Aug Debbie Hallam Resignation
9 Aug SKDC Public spaces protection survey
9 Aug Cllr. T-Bellew Social housing complaint letter
10 Aug Andy Hallam Resignation
11 Aug SKDC Planning S23/1361 application
14 Aug Ligna Consultancy Tree inspection quotation
15 Aug SKDC Planning S23/1111 decision
15 Aug SKDC Planning S23/1359 decision
15 Aug ACR computer Invoices
16 Aug Microsoft Invoice 365
17 Aug LCC Digital inclusion survey
19 Aug Resident Help offered speed camera
23 Aug Planning Inspectorate MPSF order granting dev consent
24 Aug SKDC Communication strategy
25 Aug LCC Planning S23/0103, s23/0102 public hearing
30 Aug SKDC Planning S23/1361 decision
30 Aug Powerforpeople £10m community energy fund