2026 Parish Council Meeting Agendas

To: Cllrs.  Bev Farrington (Chair), Julian Tatam (Vice Chair), Brian Branch, Yvonne McCulloch, Richard Carter & Darren Scott

You are hereby summoned to Langtoft Parish Council Extraordinary Meeting on

Tuesday 15th September 2026 at 19:00 in the Village Hall

The business to be dealt with at the Meeting is listed below.

The public and media are cordially invited to join this meeting                                               

Public Forum: There will be a public forum starting at 19.00 and lasting for up to 15 minutes when members of the public may ask questions or make short statements on items relating to the agenda below to the Council. 

RULES FOR PUBLIC FORUM ARE CONTAINED IN LANGTOFT PARISH COUNCIL STANDING ORDERS WHICH CAN BE VIEWED IN FULL ON THE WEBSITE

Agenda

26/27-44          Apologies:

To receive any apologies for absence and reasons given.

To note resignation of Cllr. Kevin Payne.

26/27-45          Disclosure of Pecuniary Interests:

To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any requests for dispensations in respect of disclosable pecuniary interests’

26/27-46          Minutes:

To approve the minutes of:

1. 7th July 2026 and 13th July 2026 Parish Council meetings
2. To review Action Tracker.  This document tracks items from previous meetings and their progress.

26/27 -47         Co-option of New Councillor(s)

To receive, consider and resolve co-option applications for vacant seats to the Parish Council

26/27-48          To receive reports from:

1.       County and district councillors

2.       Police  Reports are received and circulated and made available on website/ noticeboard upon receipt.

26/27-49          External Audit 2025/26

To receive and note the External Auditor's Report and Certificate for the year ended 31 March 2026.

To note that:

1. The external auditor has issued a qualified "except for" opinion;
2. The qualification relates to the implementation of the previous year's recommendations concerning the Council's Asset Register and Asset Valuation Policy;
3. The auditor also identified that Section 2 Box 11 of the AGAR should have been completed "Yes";
4. Neither matter affects the Council's financial position.

26/27-50          Asset Valuation Policy

To consider adopting an Asset Valuation Policy in accordance with the recommendations of the External Auditor.

26/27-51          Asset Register

To review the revised Asset Register prepared in accordance with the adopted Asset Valuation Policy.

26/27-52          Finance

1. To receive Financial Report for the period July and August 2026 with bank statements.
2. Resolve Payments as per annex 1
3. To Note Income received as per annex 1
4. To receive and accept the 2026 pay award
5. To review who has access to the bank
6. To consider the quote from Scribe for finance software
7. To consider the quote from civic.ly for asset management software
8. To consider quotes for tree survey work and Black Bull Green hedge cutting
9. To consider quotes for the cableway repairs

26/27-53          Staffing

1. To consider the clerk’s pension plan request
2. To consider ICCM Introduction to cemetery management course for the clerk at a cost of £160 +VAT

26/27-54          To review, agree and adopt the Regulatory documents (all documents available on the website)

1. Scheme of delegation
2. Communications policy
3. Data retention policy

26/27-55          Planning Applications received since last meeting and any updates of existing planning

1. PL/0029/26:

DEVELOPMENT: TO VARY CONDITION 2 (APPROVED DETAILS), CONDITION 4 (DURATION OF PLANNING PERMISSION), CONDITION 35 (RESTORATION) AND CONDITION 36, (AFTERCARE) OF PLANNING PERMISSION S20/0981; TO EXTRACT SAND AND GRAVEL FROM LAND FORMING AN EXTENSION TO THE BASTON NO 2 QUARRY WITH RESTORATION TO BIODIVERSITY (GRANTED BY PERMISSION S11/0123/CM AND AS PREVIOUSLY AMENDED BY S20/0981)

LOCATION: BASTON NO.2 QUARRY, LANGTOFT OUTGANG ROAD, LANGTOFT

26/27-56          Objectives for 2027/2028 To plan objectives for next year

26/27-57          Parish council items

1. To consider to ongoing management of the Grapevine
2. To consider applying for funding for hedges
3. East End Park – To review existing equipment and agree location of new equipment
4. East End Park – To agree new Hyde and Mossop equipment installation project manager
5. Black Bull Green park – To review the completed work
6. Correspondence: Black Bull Green park – tree pollarding request
7. Black Bull Green park – To discuss the insurance claim for the gate post damage
8. Parks - To discuss the addition of ‘Dogs must be kept on a lead’ signage
9. To consider the design for the 2026 Christmas card
10. To discuss and agree the arrangements for Remembrance day 2026
11. To discuss the Christmas event strategy for 2026
12. To discuss winter preparedness
13. To discuss smoking at Penfield and fire risk
14. To discuss status of amenities plan, including priorities, funding needs and tree survey actions
15. To confirm dates for Code of Conduct training for councillors
16. Correspondence: To discuss book swap request
17. Correspondence: Parking on Westfield Way and Barleyfield
18. Public forum 7/7/26: Manor close parking and proposed yellow lines
19. Correspondence: Request for a Christmas tree to be planted at the crossroads

26/27-58          Risk management To agree ongoing management of risk for the following:

1. Events
2. Volunteering
3. Working parties
4. Penfield

Including the provision of:

1. First aid
2. Reporting accidents
3. Insurance requirements

1. To receive Cemetery report
2. To discuss ongoing cemetery management, to include:

1. Cemetery mapping
2. Marking out graves

26/27-61          Proposed Parish council meeting dates for 2027

• 19th January
• 2nd March
• 13th April
• 25th May – Annual Parish meeting
• 6th July
• 17th August
• 28th September
• 2nd November
• 7th December

26/27-62          To receive Items for Future Meetings

Date of future meetings 2026:  27 Oct, 8 Dec  

Annex 1

Payments made since last meeting:

Income received since last meeting:

Payments due: