2026 Parish Council Meeting Agendas

To: Cllrs.  Bev Farrington (Chair), Julian Tatam (Vice Chair), Brian Branch, Yvonne McCulloch, Liz Jarman, Kevin Payne, Richard Carter, Chris Palmer & Darren Scott

You are hereby summoned to The Annual Langtoft Parish Council Meeting on

Monday 11th May at 19:00 in the Village Hall

The business to be dealt with at the Meeting is listed below.

The public and media are cordially invited to join this meeting                                                

AGENDA

26/27 - 01        Election of Chairman

1. Signing of Declaration of Acceptance of Office

26/27 – 02        Election of Vice Chairman

1. Signing of Declaration of Acceptance of Office 

26/26 – 03      Confirmation of Parish Councillors and signing of Declaration of Acceptance of office.

26/27 – 04      Apologies: to receive any apologies for absence and reasons given.

26/27 – 05      Disclosure of Pecuniary Interests: To receive any declarations of interest from councillors on items on the agenda; To receive written requests for dispensations for disclosable pecuniary interests (if any) and to grant any requests for dispensation as appropriate in accordance with the requirements of the Localism Act 2011.

Suspension of meeting while the public session is held

Public Forum: There will be a public forum starting at 7 pm and lasting for up to 30 minutes when members of the public may ask questions or make short statements on items relating to the agenda below to the Council.

RULES FOR PUBLIC FORUM ARE CONTAINED IN LANGTOFT PARISH COUNCIL STANDING ORDERS WHICH CAN BE VIEWED IN FULL ON THE WEBSITE

Close of public session and re-commence meeting.

26/26 – 06      Minutes: To approve the minutes of:

a. 7 April Parish Council Meeting

26/27 – 07       To receive reports from

a)County and District Councillors

b)Police  Reports are received and circulated and made available on website/noticeboard upon receipt.

26/26 – 08      To receive any updates or reports from Working Groups or Committees.

1. East End Pond
2. Cemeteries
3. Amenities
4. Community Engagement
5. Speeding Working Group    
6. Penfield to receive report

26/27 – 09      To review, agree and adopt the Regulatory Documents (all documents available on the website)

1. Standing Orders
2. Financial Regulations
3. Fixed Asset Register
4. SKDC Code of Conduct.
5. Risk Assessment
6. Document Retention Policy
7. All Policies and to consider any new policies required.

26/27 – 10      To review and confirm insurance provision for the forthcoming year

26/26 – 11      Finance 25/26 Year end

1. To receive, consider and resolve acceptance of the audited account.
2. To consider recommendations or matters arising from the internal auditor’s narrative report
3. To receive the Annual Internal Auditor’s Report 2025/26
4. To complete and sign the Annual Governance Statement 2025/26
5. To receive and sign the Accounting Statements 2025/26
6. To receive and consider the bank reconciliation 2025/26
7. To receive and consider the explanation of variances

To agree the dates for the period of public rights

26/27 – 12      Current Year 2025/26

1. To confirm Audit Procedures for 2026/27

2. To agree an extension to the Locum Clerks contract to 17th July 2026
3. To confirm salary scales for:

• To agree the pay scale and weekly hours for the permanent Clerk/RFO role as per the job evaluation and agree for the role to be advertisement
• Gardner/Handyman in accordance with the NJC SCP s

4. To confirm budgetary payments such as salary and HMRC payments, direct debits, mowing contractors, grapevine, grant expenditure, Insurance, staff and councillor expenses if these fall between meeting dates.

5. To receive Financial Report for the period April 2026 with bank statements.

6. Resolve Payments as per annex 1
7. To Note Income received as per annex 1

26/27 – 13      To confirm Parish Council Meeting dates for 2026 and propose meeting time.  7th July, 15th September 27th October and 8th December. To consider meetings starting at 6.30pm.

26/27 – 14      Planning Applications received since last meeting and any updates of existing planning.

1. Decided:

S26/0227 - Replacement of existing rear door to rear northeast elevation at ground floor level with new painted timber door - Stonehouse Farm 24 West End Langtoft Lincolnshire PE6 9LS – Granted

26/27 – 15      Training. To consider Code of Conduct training for all Councillors, as per required by SKDC Code of Conduct agreement.

26/27 – 16      To formally note Correspondence received from last meeting.  – see below

26/27 – 17      To receive Items for Future Meetings

Annex 1

Payments

*Payments already made

Receipts