May 28 - Annual Parish Council Meeting
To: Cllrs. Bev Farrington (Chair), Brian Branch (Vice Chair), Yvonne McCulloch, Liz Jarman, Julian Tatam, Steve Valentine, Kevin Payne & Richard Carter
You are hereby summoned to the Annual Langtoft Parish Council Meeting on Tuesday 28 May 2025 at 20:00 in the Village Hall
The business to be dealt with at the Meeting is listed below.
S Gresty
21/05/25
The public and media are cordially invited to join this meeting
Agenda
25/26-20
Election of Chairperson
a) Signing of Declaration of Acceptance of Office
25/26-21
Election of Vice Chairperson
a) Signing of Declaration of Acceptance of Office
25/26-22
Confirmation of Parish Councillors.
25/26-23
Apologies: to receive any apologies for absence and reasons given.
25/26-24
Disclosure of Pecuniary Interests: To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any requests for dispensations in respect of disclosable pecuniary interests’
Suspension of meeting while the public session is held
25/26-25
Public Forum:
There will be a public forum starting at 8pm and lasting for up to 30 minutes when members of the public may ask questions or make short statements on items relating to the agenda below to the Council. RULES FOR PUBLIC FORUM ARE CONTAINED IN LANGTOFT PARISH COUNCIL STANDING ORDERS WHICH CAN BE VIEWED IN FULL ON THE WEBSITE
Close of public session and re-commence meeting.
25/26-26
Minutes: To approve the minutes of :
a) 01 April 2025 Parish Council meeting
b) 6 May 2025 Extra Ordinary Parish Council Meeting
c) Annual Parish Meeting – 10 May 2024
d) To Note any actions from Minutes.
25/26-27
To receive reports from
a)County and District Councillors
b)Police Reports are received and circulated and made available on website/noticeboard upon receipt.
25/26-28
Appointments to Working Groups
a) Amenities
b) Finance and General Purpose
c) Cemetery
d) Community Engagement
e) Grapevine Magazine Editorial responsibilities
f) East End Pond Project – Pete Coles
g) Emergency Plan
Other Tasks
a) Speed Indicator signs
b) Facebook
Other Appoints of Representatives to outside bodies
a) Penfield Council Representative
b) Village Hall
c) Hyde and Mossop
d) To consider any other required
Planning – All Councillors are part of the planning response process
25/26-30
To review, agree and adopt the Regulatory Documents (all documents available on the website)
a) Standing Orders section 18 updated
b) Financial Regulations – section 4.9 & 5.6 updated
c) Fixed Asset Register as per the 24/25 AGAR
d) SKDC Code of Conduct.
e) Risk Assessment
f) All Policies and to consider any new policies required.
25/26-31
To note and resolve insurance provision from 1 June 2025 with Clear Council £585.65 for a 3 year contact (index linked only)
25/26-32
Finance 2024/25 Year end
a) To receive, consider and resolve acceptance of the audited account.
b) To consider recommendations or matters arising from the internal auditor’s narrative report
c) To receive the Annual Internal Auditor’s Report 2024/2025
d) To complete and sign the Annual Governance Statement 2024/2025
e) To receive and sign the Accounting Statements 2024/2025
f) To receive and consider the bank reconciliation 2024/2025
g) To receive and consider the explanation of variances
h) To agree the dates for the period of public rights
25/26-33 Current Year 2025/26
a) To confirm Audit Procedures for 2025/26
b) To confirm salary scales for:
• Clerk currently in accordance with the NJC SCP scale 15
• Gardner/Handyman in accordance with the NJC SCP scale 3
c) To confirm budgetary payments such as salary and HMRC payments, direct debits, mowing contractors, grapevine, grant expenditure, Insurance, staff and councillor expenses if these fall between meeting dates.
d) To receive Financial Report for the period 01 April 2025 to 30 April 25 with bank statements.
e) Resolve Payments as follows:
a/c
Ref Date To Whom
09/04/2025 Ionos £ 6.00
09/04/2025 Ionos £9.00
1 14/04/2025 Branch Brothers £6.25 VAT£1.25
14/04/2025 Graytones £576.00
2 14/04/2025 LVHMC £60.00
3 14/04/2025 L Jarman £55.00
4 14/04/2025 A Harrison £296.94 VAT £59.39
16/04/2025 J Tatam £7.98
5 16/04/2025 Welland & Deeping DB £15.49
6 22/04/2025 Anglian Water £17.22
7 28/04/2025 S Gresty £601.20
8 28/04/2025 N Bright £431.70
9 30/04/2025 Unity Truste Bank £6.00
10 08/05/2025 Graytones £49.00 VAT £9.80
f) To Note Income received
a/c
ref Date From Whom
1 03/04/25 SKDC precept £17800
2 17/04/25 SKDC – cleaning grant £463.32
25/26-34
To confirm Parish Council Meeting dates for 2026. 13 Jan, 24 Feb, 7 Apr, 19 May, 7 July, 15 Sept, 27 Oct, 9 Dec Annual Parish Meeting TBC
25/26-35
Planning Applications received since last meeting and any updates of existing planning.
• S25/0264 -
25/26-38
To formally note Correspondence received from last meeting. – see below
25/26-39
To receive Items for Future Meetings
• 2025/26 Annual plan review
• Incident plan
• S106 recommendation – proposal on way forward to include:- insights into public feedback, solutions across different parks pro’s/con’s, funding needs w/wo lottery, recommendation, next steps, timing and communication plan
• Parks & Recreation required repair spend – rationale for spend, recommendation(s) cost vs precept budget for the area, prioritization (if required) and/or request for additional funding.
• Speeding - it appears we have been vocal on fb to addressing speeding in village. What is the proposal, what support does it need in terms of technology, people, process and funding?
• Grant Applications
Date of future meetings: 2025: 24 Jun, 2 Sept, 14 Oct, 25 Nov,
To Note Correspondence Received since last meeting
Date From Whom /Topic
Amenties
2025-04-07 PI Resistograph test report
2025-04-10 PI invoice for test
2025-04-16 Cllr Smith BBG dog use resident enquiry
2025-04-29 Cllr Smith resident dog in park enquiry
2025-05-08 SKDC s106 response
Cemetery
2025-03-25 pkj Littlejohn agar
2025-03-27 BDG Mowing invoice
2025-03-28 Alicia Kearns mp update of AW pipeline
2025-04-04 Resident cemetery enquiry
2025-04-07 Co op internment detail A Atkinson
Community Engagement
2025-03-30 Resident co option enquiry
2025-04-30 L Jarman VE expenses
2025-04-30 M Filthy invoice ve expenses
2025-04-30 J Dodds invoice ve expenses
2025-05-03 LVHMC invoice ve day
2025-05-07 Graytones invoice ve day
2025-05-08 Fish N chips invoice ve day
2025-05-08 Liz Jarman invoice ve day
2025-05-15 LVHMC invoice ve day
Finance
2025-04-01 SKDC remittance precept
2025-04-07 Cas Ltd insurance details
2025-04-15 SKDC remittance cleaning grant
2025-04-16 Graytones inv printing
2025-04-24 Ionos invoice
2025-04-24 Clear Insurance insurance renewal
2025-05-01 BDG invoice mowing
2025-05-04 D Risk audited accounts
Parish
2025-04-01 LCC public notice Manor Close
2025-04-01 Resident co option enquiry
2025-04-03 Emma Williams resignation
2025-04-06 LVHMC invoice for hall rental
2025-04-10 PPG UTC
2025-04-19 Resident allotment enquiry
2025-04-21 Election notices
2025-04-29 Resident co option application
2025-05-13 SKDC LGR briefing dates
2025-05-14 LCC 7.5 tonne weight limit
Penfield
2025-05-06 Oddfellows donation to Penfield
2025-05-01 S Valentine Penfield expenses
2025-04-02 A Harrison Penfield expenses
Planning
2025-04-15 SKDC Planning s25/0485 application
2025-04-23 SKDC Planning s25/0264 consultation
2025-05-02 SKDC Planning decision s25/0410
2025-05-02 SKDC Planning decision s25/0411