May 16 - Parish Council Annual Meeting
DRAFT Minutes of The Annual Langtoft Parish Council Meeting held on
Tuesday 16 May 2023 at 19:00 in the Village Hall
Present: Cllrs. Andy Halfhide (Chair), Andy Hallam (Vice Chair), Brian Branch, Debbie Hallam, Liz Jarman, Lewis Trickey & Colin Gamble.
In Attendance: District Councill Vanessa Smith 0 members of the public and Sarah Gresty Parish Clerk.
Agenda
23/24-01 Election of Chairman
Councillor Andy Halfhide was nominated and elected as Chairman for 2023/2024. Proposed by Cllr. Gamble, Seconded Cllr. Andy Hallam and unanimous in favour.
a) Councillor Halfhide signed his Declaration of Acceptance of Office
23/24-02 Election of Vice Chairman
Councillor Andy Hallam was nominated and elected as Vice Chairman for 2023/2024 Proposed by Cllr. Halfhide, Seconded Cllr. Branch and unanimous in favour.
a) Councillor A Hallam signed his Declaration of Acceptance of Office
23/24-03 Parish Councillors who had been elected were confirmed as Brian Branch, Debbie Hallam, Yvonne McCulloch, Liz Jarman, Lewis Trickey and Colin Gamble all present Councillors signed their Declaration of Acceptance of office. Cllr McCulloch would do this at the next meeting.
23/24-04 Apologies were received from Cllr. Yvonne McCulloch. These were unanimously accepted.
Other Apologies received were from Cllr. Rosemary Trollope-Bellew
23/24-05 Disclosure of Pecuniary Interests: There were none
Suspension of meeting while the public session is held
23/24-06 Public Forum:
A discussion regarding the need for ‘Geese aware’ signs on Stowe Road due to the death of some goslings recently. The Parish Council agreed to purchase some aluminium signs so they can be erected at this time of the year to make drivers aware. AGREED
Satellite dishes on properties in the conservation area were discussed. Action. Cllr. Gamble to research this point.
Close of public session and re-commence meeting.
23/24-07 Minutes of 4 April 2023 Parish Council meeting were presented as a true and accurate record of events. Proposed acceptance Cllr. Gamble, Seconded Cllr. Trickey, Cllr. Branch and D Hallam abstained as they were not present, but the remaining voted unanimously in favour RESOLVED.
23/24-08 Casual Vacancies. No new co option applications had been received.
23/24-09 To receive reports from
a)County and District Councillors
District Cllr. Vanessa Smith was welcomed. She reported that a full council meeting had been called for next Thursday at which roles and responsibilities would be allocated.
Community engagement was discussed.
In house Grass Cutting contracts were discussed. Action: item for future agenda after approximate costings sourced to advance this subject.
b)Police Reports are received and circulated and made available on website/noticeboard upon receipt.
23/24-10 Working Groups the council appointed the following representatives:
a) Amenities Andy Hallam, Andy Halfhide, Brian Branch, Lewis Trickey and Colin Gamble
b) Finance and General Purpose Andy Hallam
c) Cemetery Yvonne McCulloch, Debbie Hallam, Lewis Trickey and Brian Branch
d) Events Yvonne McCulloch, Liz Jarman, Debbie Hallam and Lewis Trickey
e) Grapevine Magazine. Clerk, Andy Halfhide, Liz Jarman, Yvonne McCulloch-TBC
f) Penfield Council representative Lewis Trickey
a) The terms of reference needs updating. Action for next agenda.
g) Funding Liz Jarman
Other Tasks
a) Speed Indicator signs. Action: Cllr. Halfhide would look into solar panels to power the SID’s. A volunteer would be approached to undertake this task. c/f to next meeting.
b) Facebook. Lewis to put things on LIL. Action: Clerk to turn off parish council page.
c) Defibrillator. Cllr. Jarman undertakes the once a month full check. Action: Gardener to check green lights on each unit during his weekly play inspections.
Other Appoints of Representatives to outside bodies
Village Hall. The chairman
Hyde and Mossop. Debbie Hallam
Planning – All Councillors are part of the planning response process Cllr. Gamble to take the lead on preparing the responses.
23/24-11 An annual review of the Regulatory Documents has been carried out. The Council RESOLVED to ADOPT the following
a) Standing Orders - No changes made. Proposed acceptance Cllr. Gamble, Seconded Cllr. Jarman
b) Financial Regulations – No changes made Proposed acceptance Cllr. Gamble, Seconded Cllr. Halfhide.
c) Fixed Asset Register. Action: To add the Penfield noticeboard which had been omitted. Proposed Cllr. Halfhide, Seconded Cllr. Trickey.
d) Code of Conduct – To re adopt the SKDC Councillor Code of Conduct dated 25 November 2021. Proposed Cllr. Halfhide, Seconded Cllr A Hallam.
e) Risk Assessment. Action: Cllr. Halfhide would work with the clerk to update this. Item for next agenda.
f) All Policies and to consider any new policies required. All policies reviewed with no changes
23/24-12 To note insurance provision from 1 June 2023 continuation of 3 year agreement with RHIB £509.13 NOTED
Finance 2022/23 Year end
Finance The following documents were presented:
23/24-13 Internal Audit Report for Financial year 2022/23 - NOTED
23/24-14 Annual Governance Statement 2022/23(AGAR) Proposed acceptance Cllr. A Hallam, Seconded Cllr. D Hallam unanimous in favour RESOLVED
23/24-15 Dates for the exercise of public rights of inspection of 2022/23 accounts Monday 05 June-Friday 14 July 2023-ACCEPTED
23/24-16 Audit procedures for 2023/24. It was noted that Derek Risk had kindly agreed to audit the accounts for the coming year.
Current Year 2023/24
23/24-17 The salary scales for Clerk currently SCP 8 £11.84 and Gardener/Handyman SCP 3 £10.82 per hour were confirmed.
23/24-18 It was confirmed that budgetary payments such as salary and HMRC payments, direct debits, mowing & gritting contractors, Insurance, Penfield expenses, allotment rental, container rental, grapevine printing, staff and councillor expenses if these fall between meeting dates.
23/24-19 Finance & General Purposes : Financial matters presented by the Clerk as follows:
a) Financial Report for the period 01 April 2023 to 30/4/2023 with bank statements.
b) Payments as follows:
Minutes Ref Date Payee Description TOTAL
23/24-20 18/04/2023 N Bright April gardeners salary
23/24-21 18/04/2023 S Gresty April clerk salary
23/24-22 18/04/2023 LALC inv13316 subscription 442.56
23/24-23 18/04/2023 K Johnson inv2763 gritting march 360
23/24-24 18/04/2023 Welland & Deeping IDB rates to 31/3/24 14.32
23/24-25 18/04/2023 LVHMC 1/2 leaflet costs coronation 21.71
23/24-26 18/04/2023 Thompson Plant Hire inv0045 skip hire 160.00
23/24-27 18/04/2023 wave water to 4/4/23 cemetery 12.84
23/24-28 20/04/2023 BHIB Insurance renewal 1/6/2023 509.13
23/24-29 20/04/2023 Brian Branch slide expenses nuts and bolts 104.63
23/24-30 24/04/2023 PECS inv50779 signs permissive/p 324.00
23/24-31 27/04/2023 Deeping Direct Inv 35404 containers 153.60
23/24-32 27/04/2023 Branch Brothers EEP slide repairs 60
23/24-33 03/05/2023 A Harrison Bird feed for Penfield 21.90
23/24-34 03/05/2023 Graytones Printers Inv 34604 Penfield leaflets 56.00
23/24-35 03/05/2023 BDG Mowing Inv 23/1289 April 234.00
23/24-36 05/05/2023 Kedel ltd Wood for EEP slide 486.23
23/24-37 05/05/2023 IONOS Dd email archiving 3.00
Income 2023/24
23/24-38 SKDC Precept £12,500 - NOTED
Proposal: To accept all the above payments and financial report. Cllr. Halfhide, Seconded Cllr. Gamble and unanimous in favour RESOLVED
23/24-39 Langtoft Festival 2023 are running a photographic competition for residents and from the entries 12 photographs will be selected and turned into an A4 wall calendar.
Resolution: To consider and resolve request for Parish Council to sponsor the calendar prizes of £150.
Proposal: To donate £150 requested. Proposed Cllr. Gamble, Seconded Cllr. Trickey and unanimous in favour RESOLVED.
23/24-40 Hire of Containers.
Resolution: To pursue the purchase of the 2 hired containers on site at Penfield.
Proposal: To purchase the containers. Proposed Cllr. Halfhide, Seconded Cllr. Gamble and unanimous in favour. RESOLVED.
Action: Cllr. Halfhide to approach Deeping Direct.
23/24-41 East End Park Pond Project – Cllr. Jarman reported that the funding applications had now been submitted.
23/24-42 Planning Applications received since last meeting were recorded:
S23/0799 – Thimble Cottage 60 West End
23/24-43 Correspondence was noted from the agenda.
23/24-44 To receive Items for Future Meetings
LPC Emergency Plan. To consider updating LPC’s Emergency plan for a working group.
SKDC proposal for the management of the Langtoft Play Park and potential asset transfer
Village Skips. Cllr. Andy Halfhide to formalise skip date and management.
Pavilion Park Discussions with SKDC new meeting to be arranged
Date of future meetings: 2023: 27 Jun, 1 Aug, 12 Sept, 28 Nov.
2024: 18 Jan, 5 Mar, 23 April, 4 Jun, 16 July, 12 Sept, 22 Oct, 26 Nov
Meeting closed at 21:27