2021 May 18 Annual Parish Council Meeting
Minutes of Langtoft Parish Council (LPC) Annual Parish Council Meeting on Tuesday 18 May 2021 at 7pm at The Village Hall.
Present: Cllr. Andy Halfhide (Chair), Cllr. Andy Hallam (Vice Chair) and Cllrs. Debbie Hallam, Yvonne McCulloch, Steve Valentine, Brian Branch and Liz Jarman. Sarah Gresty- Clerk and 0 members of the public.
Agenda
21/22-01 Election of Chairman. Cllr. Andy Halfhide wished to chair for a further year. No other candidates came forward. Proposed acceptance Cllr Andy Hallam, Seconded Cllr Liz Jarman and unanimously voted in favour. – RESOLVED.
a)Cllr. Andy Halfhide signed the Declaration of Acceptance of Office
21/22-02 Election of Vice Chairman Cllr. Andy Hallam was proposed as Vice chair by Cllr. Andy Halfhide, no other candidates came forward and Cllr. Andy Hallam accepted nomination. Proposed Cllr. Andy Halfhide, Seconded Cllr. Brian Branch and unanimously voted in favour. – RESOLVED.
a)Cllr. Andy Hallam signed the Declaration of Acceptance of Office
21/22-03 Apologies: Received from Cllrs. Rosemary Trollope-Bellew and Kelham Cooke.
21/22-04 Disclosure of Pecuniary Interests: There were none.
21/22-05 Open Forum. Adjourned as no public present.
21/22-06 Report from County and District Councillors and Police. There were none at the time of the meeting.
21/22-07 Minutes
a)Parish Council meeting held on 30 March 2021 were presented and accepted as a true and accurate record of events. Proposed Cllr. Andy Halfhide, Seconded Cllr. Andy Hallam and unanimously – RESOLVED. The Chair signed copy for records.
b)Annual Parish Meeting 27 April 2021 were presented and accepted as a true and accurate record of events. Proposed Cllr. Andy Halfhide, Seconded Cllr. Andy Hallam, Cllr. Brian Branch abstained as he was not present at this meeting, the remaining Councillors unanimously voted in favour – RESOLVED. The Chair signed copy for records.
21/22-08 Appointments to working groups. With so few Councillors on LPC at present, it was decided that the groups be suspended and brought back into full council with the exception of the Cemetery and Penfield groups.
a)Amenities & Highways . Cllr. Andy Hallam to still take lead.
b)Finance & General Purpose Cllr. Andy Hallam to still take the lead.
c)Events
d)Cemetery – Cllr. Debbie Hallam and Cllr. Brian Branch
e)Grapevine
f)Penfield Nature Reserve. The Working Group consisting of 8 members. 3 from LPC and 5 Volunteers.
At present:
Volunteer Members: Pete Coles – Chair, Martin Coates, Roy Jackson, Lewis Trickey, Augy and Tanie Harrison and Julian Tatam - Secretary
Parish Council : Cllr. Andy Hallam.
It was noted that a meeting of the working group will be held this coming Thursday and an update provided after this.
Action: Cllr. Andy Hallam to ask Working Group if they would consider East End Pond (EEP) maintenance.
g)Planning – all councillors
Cllr Andy Halfhide proposed that Cllr. Liz Jarman undertake the role of researching funding opportunities, as and when required, for projects within the Council. Seconded by Cllr. Andy Hallam and unanimously- RESOLVED
21/22-09 Appointment of representatives to outside bodies
i)Langtoft Village Hall Management Committee. Cllr. Yvonne McCulloch stepped down and Cllr. Liz Jarman who is already on the committee will represent LPC. Proposed Cllr. Andy Halfhide, Seconded Cllr. Yvonne McCulloch and unanimously – RESOLVED.
ii)Hyde & Mossop Charity – Proposed: Cllr. Debbie Hallam. Proposed Cllr. Brian Branch, Seconded Cllr. Yvonne McCulloch and unanimously – RESOLVED.
iii)Police Panel – Noted that this has disbanded. Action: Cllr. Andy Halfhide to research if there is a replacement panel.
21/22-10 Councillor Vacancies. The Clerk had recently sent 2 applications forms but had not received them back at the time of this meeting. Need for advertising/recruitment campaign. Action: c/f to next meeting
21/22-11 Review of current Regulatory Documents
a)Standing Orders – legislation allowing remote meetings has expired therefore Standing Orders would need amendment removing all reference to public remote meetings. Action: Clerk and Cllr. Andy Hallam would amend this document for submission at the next LPC meeting.
b)Financial Regulations. No further amendment required after review. Proposed Cllr Andy Halfhide, Seconded Cllr. Steve Valentine and unanimously – RESOLVED.
c)Fixed Asset Register – There were some amendments made to location of items.
Action: items to be added : 3 benches at EEP £466.80 (repair costs), Forestry Helmet for gardener £50.84, The Christmas Reindeer (stakes £25.58 + paint £19.99+ plywood ??? £ ) and Penfield Park @ a cost of £1.
d)Risk Assessment. Proposal to adopt. Proposed Cllr. Andy Halfhide, Seconded Cllr. Debbie Hallam and unanimously - RESOLVED
Speed Indicator Sign Risk Assessment. Action: proposed purchase of metal steps, a hard had and training for their use. To be arranged by Cllr. Andy Halfhide for Cllr. Steve Valentine.
21/22-12 To note insurance provision from 1 June 2021 continuation of 3 year agreement RHIB £464.11. Action: Clerk to double check this included Penfield.
Finance
21/22-13 Clerks Report. Noted. Action: Clerk Appraisal.
21/22-14 Internal Audit Report for Financial year 2020/21. Proposal to adopt. Proposed Cllr. Andy Hallam, Seconded Cllr. Andy Halfhide unanimously – RESOLVED
21/22-15 Acceptance of Annual Governance Statement 2020/21(AGAR). Proposal to adopt. Proposed Cllr. Andy Hallam, Seconded Cllr. Andy Halfhide unanimously - RESOLVED
21/22-16 dates for the exercise of public rights of inspection of 2020/21 accounts Monday 14 June-Friday 23 July 2021. Proposal to set these dates. Proposed Cllr. Yvonne McCulloch, Seconded Cllr. Steve Valentine – unanimously - RESOLVED
21/22-17 Clerks Report 1 Apr 2021 – to 10 May 2021 (current year). Noted and signed by Cllr. Andy Hallam and Cllr. Steve Valentine.
21/22-18 Audit procedures for 2021/22. Clerk requested LPC approve Derek Risk to undertake the audit. Proposed acceptance Cllr. Steve Valentine, Seconded Cllr. Liz Jarman and unanimously – RESOLVED.
21/22-19 General power of competence/LOCAL GOVERNMENT ACT 1972 (s137). Item deferred.
21/22-20 Planning: The following applications were discussed and comments agreed.
a)S21/0722 Variation of conditions 3 (approved drawings) of pp S13/1480/RM Land off Stowe Road, Langtoft
Response: LPC make a neutral response to this application with regard to the changes in designs and layout and have no further comments to make.
b)S21/0676 Erection of 35 dwellings (Reserved Matters application relating to Layout; Scale; Appearance; Access’ and Landscaping of Outline permission S17/1900 – Old Langtoft Gravel Pit Land to South of Stowe Road, Langtoft
Response: Neutral comment to the layout; scale; appearance and access’ to this application. However, LPC would like Planners to take into consideration an application under s.106 for the improved facilities of Black Bull Green play park which will be used by the additional families in this new development and for consideration to improving traffic calming on Stowe Road and through the village for approximately £2,000 per house.
c)S21/0648 Discharge of conditions 1-12 of planning permission S20/1919 for erection of a bungalow, 26 Cloven Ends, Langtoft
Response: LPC wish to submit a neutral response to the application with no further comments.
d)S21/0728 Large Scale details of the glazed link between the dovecote and the proposed extension. Timber cladding species and profile. Large scale joinery details for external windows and doors. Rooflight type and installation details. Boundary treatments including height and type of material used. – 22 East End, Langtoft
Response: LPC wish to submit a neutral response to the application with no further comments.
21/22-21 Acceptance of Quotation for Cemetery path repair
The clerk had sent work specifications to 3 local companies with only one quotation being received which was presented to the meeting.
Proposal to accept the quotation of £2350 from Creative Designs & Contracts. Proposed Cllr. Andy Halfhide, Seconded Cllr. Andy Hallam and unanimously – RESOLVED
Actions: Clerk to formally accept quotation and confirm start date.
21/22-22 Correspondence. Noted from the agenda.
21/22-23 Items for Future Meetings
a) Village hall transfer of deeds in Land Registry update. Action: Clerk to chase Village Hall Committee
b) Defibrillators. Discussion of possibility of further defibrillators in the village. Cllr. Andy Halfhide
c) The Grapevine
d) Meet the councillor event in the summer at EEP
e) Resolve Standing Orders
20/21-24 Date of future meetings: 2021: 29 Jun, 24 Aug, 12 Oct 23 Nov at 19:00 in the Village Hall
Meeting closed: 21:07