2021 June 29 Parish Council Meeting
DRAFT: Minutes of Langtoft Parish Council (LPC) Meeting held Tuesday 29 June 2021 at 19:00 in the village hall.
Present: Cllrs. Andy Halfhide (Chair), Cllr. Andy Hallam (Vice Chair) Brian Branch, Debbie Hallam, Yvonne McCulloch, Steve Valentine and Liz Jarman.
and Sarah Gresty (Clerk) and 4 Members of the public.
Public Forum:
a) A member of the public asked for an update on the potential weight restrictions on New Road from approx. 2 years ago. Also, concerns that cars entering the lane from side roads are not stopping and are then mounting the grass verges as the lane is very narrow. Action: Clerk to contact Cllr. Dilks at LCC.
b) The Clerk had received a reported about cars parking opposite houses while accessing East End Park (EEP).
c) Cllr. Liz Jarman had received a complaint regarding a large overgrown laurel hedge obscuring the footpath on Aquila Way. Action: Clerk to write to house owner.
d) Overgrown footpath off New Road was reported. Action: to identify exactly which part of footpath was overgrown and, therefore, whose responsibility it is.
e) Cllr. Branch reported a noisy manhole cover on A15 opposite, Cedar House, Bourne Road. Action: to report on fix my street.
f) Cllr. Branch reported that children getting off the school bus are knocking on the doors causing a disturbance. Action: Clerk to report this to PCSO.
g) A very dangerous rut at the side of the road on the A15 entering the village was reported. This was particularly potentially dangerous as no white lines mark the edge of the road. Action: Cllr. Steve Valentine to take a photo of this and report on Fix-My-Street. Steve also to the put fix-my-street link on the new Facebook page.
h) A request to borrow litter picking equipment had been received by Langtoft Festival for Sunday 5th September.
i)A request had been received to have the goal post nets put on the posts for the school holidays at Black Bull Green Park (BBG). Action: c/f to next agenda.
The public forum closed @ 19:09
Agenda
21/22-24i Chairman’s welcome and remarks. Cllr. Andy Halfhide opened the meeting.
21/22-25 Apologies were received from Cllr. Rosemary Trollope-Bellew and Cllr. Phil Dilks
21/22-26 Disclosure of Pecuniary Interests: There were none.
21/22-27 Minutes of the Annual Parish Council meeting held on 18 May 2021 were presented as a true and accurate record of events. Proposed approval Proposed Cllr. Debbie Hallam, Seconded Cllr. Yvonne McCulloch and unanimously voted in favour. RESOLVED.
21/22-28 Reports from County and District Councillors and Police
a) reports from SKDC County councillors were not received in time to be included at the meeting.
b) PCSO Rowena Everitt report. Forthcoming engagements with current COVID restrictions - it is difficult to arrange any formal engagements. In the last few weeks PCSO Everitt has been carrying out cycle patrols of the area and is happy to stop and discuss any issues you may have. If you have any upcoming events you would like us to attend please let us know
Local Priority: Every three months, we listen to your concerns and look at recent crime statistics to shape the things that we will concentrate on for the next three months. Our priority(s) for the next quarter is: Inappropriate vehicle use on Northfields Industrial Estate. If you have any issues that you feel need to be considered at the next quarterly priorities meeting then please let us know.
What's been happening: ASB There have been regular reports of vehicle ASB on the Northfields Industrial Estate. Patrols of the area will continue to deal with any offenders. We have been speaking to local councillors and highways to try to find a solution that will prevent further issues moving forward.
Hare Coursing: There have been no recent reports of hare coursing in the area.
Dog theft: We continue to receive reports of suspicious individuals or vehicles with people concerned about dog thefts. There have been no dog thefts in this area but we advise everyone to continue to be vigilant for any suspicious behaviour.
Theft: During June there has been one reported incident of the attempt theft of tools from a garden but the householder was able to scare the suspects off.
21/22-29 Financial matters presented by the Clerk:
a) Financial Report for the period 01 April 2021 to 20 June 2021
Approve Payments as follows:
21/22-30 Anglian Water cemetery rates £22.87
21/22-31 Welland & Deeping Drainage board rates £12.06
21/22-32 N Bright – Aril salary S Gresty clerk expenses
21/22-33 S Gresty – April salary
21/22-34 N Bright – Apr/May expenses £81.71
21/22-35 S Gresty – equipment expenses £291.45
21/22-36 D Risk – audit 20/21 £100
21/22-37 DBG Mowing – April inv. 21/890 £200
21/22-38 BHIB insurance to 31/5/2022 £464.11
21/22-39 S Gresty – May salary
21/22-40 N Bright – May salary
21/22-41 BDG Mowing – May invoice 21/892 £200
21/22-42 LALC local council review inv. 11619 £17.50
21/22-43 1&1 website DD £120.12
21/22-44 N Bright – June salary
21/22-45 S Gresty – June salary
21/22-46 HMRC tax and NIC Qtr 1 £356.80
21/22-47 ICO data protection £35.00 direct debit
21/22-48 S Gresty Clerk expenses £403.79 Apr-Jun 21
To note Income received:
21/22-49 SKDC precept £12,250
21/22-50 LAGA rent to 5.4.21 £85.00
21/22-51 Cemetery internment £90.00
21/22-52 SKDC community Cleaner £463.32
21/22-53 Community Fund - £5,900
All the above financial matters were considered and approved. Proposed adoption Cllr. Liz Jarman, seconded Cllr. Andy Hallam and unanimously voted in favour RESOLVED.
21/22-54 Standing orders (c/f from 21/22-11a) The amended Standing orders were circulated prior to the meeting. Proposed adoption Cllr. Steve Valentine, seconded Cllr. Yvonne McCulloch and unanimously voted in favour RESOLVED.
21/22-55 Working Group Reports
a) Cemetery. Path repairs due to start soon. Comment received at how well cared for the cemetery was.
b) Amenities
i)Village gates update – Cllr Hallam has brochure and sites in hand. It was suggested also looking at the blue rumble strips which can be very effective at slowing traffic. Action: to re look at whether gates can be placed on the A15. Make contact with Cllr. Dilks to liaise with LCC highways. Cllr. Liz Jarman to investigate funding.
ii) All weather table tennis table in EEP. Action: c/f resolution to next meeting.
iii) Funding for viewing platform for disabled access at Penfield. Action: Cllr. Liz Jarman to investigate along with Cllr. Kelham Cook to make contact with the Funding Officer at SKDC.
c) Finance & General Purpose
i)Dog fouling leaflet – Cllr. Liz Jarman presented cost for A3 poster printed 4 colours on 350g artboard x 10 £10 + VAT, A3 Correx board printed 4 colours on 3.5mm core x 10 - £35 + VAT and 6pp 1/3 A4 leaflets printed 4 colour on 150 g silk trimmed folded 500 £60.00
Action: Clerk to ask SKDC to provide free posters. Resolution to purchase leaflets c/f to next meeting.
d) Events: Activities Holiday Clubs – update from Cllr. Liz Jarman. Good numbers of applications received so far. Have received agreement for use of toilet facilities from the Football Club and Bowls Club. Also, the Bowls Club has offered children a “have a go at bowls session”. The village hall is booked in case of wet weather.
e) Planning
a)S21/1169 Proposal: Removal of sycamore tree: Location: 1A West End, Langtoft, Lincolnshire, PE6 9LS, TPO No. App Type: Tree Preservation Order
Response Proposal: Objection. Comments: This tree stands in the lane, in a Conservation Area. The Parish Council question whether this tree is actually situated in the applicants’ property boundary. In March 2021 Western Power had pollarded this tree to keep it away from nearby cables. Langtoft Parish Council would like to know the reasons why this tree is being asked to be removed?
b) s21/1047 Proposal: Proposed first floor extension and alterations Location 5 Manor Close, Langtoft, PE6 9NB. Response formulated: Neutral. Comments: No further comments to add.
21/22-56 Penfield
a) Draft budget and agreement in principal to the bid and layout.
Proposal: To purchase storage container(s) instead of renting to a maximum purchase price of £2,000. Proposed Cllr. Steve Valentine, Seconded Cllr. Brian Branch and unanimously in favour – RESOLVED Action: Cllr. Andy Halfhide to investigate costs and availability of either 1 x 20’x8’ container or 2 x 10’x8’.
Proposal: To purchase all the equipment and tools presented on the Penfield Year 1 Budget at a total cost of £4625. Proposed Cllr. Debbie Hallam, Seconded Cllr. Liz Jarman and unanimously in favour- RESOLVED
Action: Clerk and Cllr. Hallam to research a PayPal account.
b) Change of locks on the gates of Penfield. Action: Pete Coles to contact Mr Reese at Hansons to arrange this. Cllr. Andy Halfhide to source 3 locks and chains for the gates.
c) Visibility of traffic when exiting the site car park. Confirmation that LPC’s boundary is the fence line, the dyke is the responsibility of others. Action: Cllr Andy Halfhide to contact Felicity Webber at LCC.
Footpath: leading to Penfield from opposite Barn Owl Close. This path is on LCC land and was part of the original planning permission. However, no one has responsibility for its maintenance. Action: To get Cllr. Dilks involved with this issue reference ownership.
d) There was an agreement that Hansons would clear the site footpaths before handover to the Parish Council. They appear to have done this last year when they also installed rabbit fencing and contract completion seemed imminent. However, completion didn’t happen and the footpaths are again overgrown. Action: Cllr. Andy Halfhide to pass details to Pete Coles to make contact with Paul Williams, Director of Minerals at Hansons.
LPC are hopeful that the proposed planned public opening of 1 October can be brought forward. LPC hoped that the surveys taking place at present, to gain a base line to measure future impact on the site and were felt to be necessary, could be completed in good time. The paths are not yet defined and safe for public. An up to date timeline schedule of works would be monitored.
Action: Peter Coles to meet with John Oliver of Lincolnshire Wildlife Trust and to gauge his views and report back to LPC.
e) Preferred suppliers for tree felling/chainsaw work? LPC have no preferred contractors known to them and would leave this to Pete Coles to source reputable contractors when works are undertaken.
EEP pond. Pete Coles confirmed that the Penfield group were happy to take East End Park pond under the remit of maintenance of the Penfield group pending availability of numbers of volunteers. Happy to have within our scope when Penfield is up and running. Yvonne questioned time frame pending numbers of volunteers.
21/22-57 Church – Proposal to allow the Church to run a youth event on East End Park (EEP). The event involves pets. Assurance had been received that Dog Wardens and cleaning regime was in place for the event. Proposed Cllr. Andy Halfhide, Seconded Cllr. Andy Hallam and unanimously in favour. Action: Cllr. Andy Halfhide to notify Church.
21/22-58 Facebook update – Cllr. Steven Valentine. Confirmation that no public comments will be allowed on Facebook and that it will be reviewed after 6 months. Names or councillors will be included. Promotional campaign for residents to follow the new page will be actioned.
Action: Cllr. Steve Valentine to make LPC Facebook page live.
Proposal to Suspend standing orders for 10 mins to allow completion of meeting. Proposed Cllr. Steve Valentine, Seconded Cllr. Andy Hallam unanimously in favour-RESOLVED
21/22-59 Grapevine Next edition will be August/September to be delivered 1st week in August, to go to print last week of July.
21/22-60 Village Hall – update on transfer of deeds in the Land Registry. No further update Jeannette Pearson to chase Village Hall Committee solicitors.
21/22-61 Defibrillators. Proposal to resolve purchase of 3 defibrillator units with additional funding to be sourced. Proposed Cllr. Brian Branch, Seconded Cllr. Liz Jarman and unanimously voted in favour. RESOLVED.
Action: Cllr. Andy Halfhide to source 3 locations and to confirm final costing.
21/22-62 Discussion of a “Meet the councillors Event” defer to next meeting
21/22-63 SKDC 1 tonne salt bag for bin top ups defer to next meeting
21/22-64 Correspondence were noted from the agenda
21/22-65 To receive Items for Future Meetings
21/22-66 Date of future meetings: 24 Aug, 12 Oct 23 Nov confirmed
TBC : 22nd November 2021 (Monday), 11th January 2022 (Players have agreed to change this date for you), 8th March 2022, Saturday, 23rd April 2022 (Annual Parish/meet councillors?) 18th May 2022 (provisional booking - Wednesday), 28th June 2022, 23rd August 2022