28 May - Annual Parish Council Meeting
Minutes of the Annual Langtoft Parish Council Meeting held on Tuesday 28 May 2025 at 20:00 in the Village Hall
Present: Cllrs. Bev Farrington (Chair), Brian Branch (Vice Chair), Yvonne McCulloch, Liz Jarman, Julian Tatam, Steve Valentine, Kevin Payne & Richard Carter
In Attendance: 0 members of the public & Sarah Gresty-Parish Clerk
Agenda
25/26-20 Election of Chairperson.
Cllr. Bev Farrington was nominated to stand again as Chairperson of the Parish Council. No other nomination were received. Cllr. Jarman proposed Bev and Chairperson, Seconded Cllr. Tatam and unanimously vote in favour-RESOLVED
a) Cllr. Farrington signed the Declaration of Acceptance of Office
25/26-21 Election of Vice Chairperson
Cllr. Julian Tatam was nominated to stand as Vice Chairperson of the Parish Council. No other nomination were received. Cllr. Val proposed Julian and Vice Chairperson, Seconded Cllr. Farrington and unanimously vote in favour-RESOLVED
b) Cllr. Tatam signed the Declaration of Acceptance of Office
25/26-22 Confirmation of Parish Councillors are
Cllrs. Brian Branch, Yvonne McCulloch, Liz Jarman, Julain Tatam, Steve Valentine, Kevin Payne and Richard Carter leaving 3 vacant seats.
25/26-23 Apologies for absence:
There were none.
25/26-24 Disclosure of Pecuniary Interests:
None received
Suspension of meeting while the public session is held
25/26-25 Public Forum: As there were no members present the meeting continued.
25/26-26 Minutes of:
a) 01 April 2025 Parish Council meeting was presented as a true and accurate record of events. Proposed acceptance Cllr. Tatam, Seconded Cllr. McCulloch, Cllrs Payne, Valentine and Branch abstained due to absence. Remaining voted in favour-RESOLVED.
b) 6 May 2025 Extra Ordinary Parish Council Meeting was presented as a true and accurate record of events. Proposed acceptance Cllr. Farrington, Seconded Cllr. McCulloch, Cllrs Tatam, Valentine and Payne abstained due to absence. Remaining voted in favour-RESOLVED.
c) Annual Parish Meeting – 10 May 2024 was presented as a true and accurate record of events. Proposed acceptance by those Councillors who attended the meeting and was signed by Cllr. Valentine.-RESOLVED.
d) Actions from Minutes.
• Cemetery Gates. Cllr. Branch has arranged to take the takes to be sandblasted and repainted.
• Container Cllr. Tatam confirmed this had been now organised inside. The lock required a weld repair.
• Highways – Geese Signs. Thanks to Cllr. Smith there will shortly be installed permanent highways geese signs on Stowe Road. At present temporary ones are out.
• Amenities park report. A full report with costings of repairs will be brought to the next meeting.
25/26-27 To receive reports from
a)County and District Councillors. Cllr. Smith’s report was read to the meeting.
b)Police Reports are received and circulated and made available on website/noticeboard upon receipt.
25/26-28 Members appointed to Working Groups agreed:
a) Amenities – Cllrs. Tatam, Branch, Jarman, Payne and Carter
b) Finance and General Purpose – Cllrs. Tatam and Carter
c) Cemetery – Cllrs. McCulloch and Branch
d) Community Engagement – Cllrs. Farrington, Jarman and McCulloch
e) Grapevine Magazine Editorial responsibilities – Cllrs. Jarman and McCulloch
f) East End Pond Project – Pete Coles
g) Emergency Plan – Cllr. Payne
Other Tasks
a) Speed Indicator signs – Cllr. Valentine
b) Facebook & Communications – Cllr. Valentine
Other Appoints of Representatives to outside bodies
a) Penfield Council Representative – Cllrs. Tatam and Valentine
b) Village Hall – Cllr. Jarman
c) Hyde and Mossop – Velma Denniston who is the PC trustee, she has been since 2008, the PC nominated her for a further 4 years at last years APCM.
d) The other PC trustee is Debbie Hallam, her 4 year term ends in Nov 2025 and she has now resigned. PC will need to appoint another trustee in time for the Hyde & Mossop AGM in Nov.
e) Representatives for Community Policing Panel Meeting & Deepings Practice PPG meetings – All Councillors who have availability.
Planning – All Councillors are part of the planning response process
25/26-30 Regulatory Documents
a) Standing Orders - reviewed with amendments to section 18 Proposal: To agree and adopt Cllr. Tatam, Seconded Cllr. Carter and unanimous note in favour.
b) Financial Regulations – reviewed with amendments to section 4.9 & 5.6 15.5 Proposal: To agree and adopt Cllr. Tatam, Seconded Cllr. Carter and unanimous note in favour.
c) Fixed Asset Register as per the 24/25 AGAR was noted. Action: To remove war memorial.
d) SKDC Code of Conduct – was noted
e) Risk Assessment – was noted
f) All Policies – reviewed with no amendments.
• New Policy required: Media and Communication
25/26-31 Insurance
Proposal: To agree and resolve to renew insurance provision from 1 June 2025 with Clear Council £585.65 for a 3 year contact (index linked only). Proposed Cllr. Tatam, Seconded Cllr. Carter and unanimous vote in favour.
25/26-32 Finance 2024/25 Year end
a) The audited accounts were formally received, adopted and resolved. Proposed Cllr. Tatam, Seconded Cllr. Carter and unanimous vote in favour.
b) The internal auditor’s narrative report was noted
c) The Annual Internal Auditor’s Report 2024/2025 was noted and accepted
d) The Annual Governance Statement 2024/2025 was unanimously adopted and signed by the Chair and Clerk
e) The Accounting Statements 2024/2025 was unanimously adopted and signed by the Chair
f) The bank reconciliation 2024/2025 was noted
g) The Explanation of variances was noted
h) The period of public rights was agreed 3 June – 14 July 2025 was unanimously adopted.
25/26-33 Current Year 2025/26
a) Audit Procedures for 2025/26 Mr D Risk has agreed to internally audit the accounts.
b) Salary scales were confirmed as follows:
• Clerk currently in accordance with the NJC SCP scale 15
• Gardner/Handyman in accordance with the NJC SCP scale 3
c) Budgetary payments such as salary and HMRC payments, direct debits, mowing contractors, grapevine, grant expenditure, Insurance, staff and councillor expenses if these fall between meeting dates were confirmed
d) Financial Report for the period 01 April 2025 to 30 April 25 with bank statements were presented to the meeting. Action: A new format was discussed for reporting purposes.
e) Payments & f) Income
The Council NOTED that Income had been received in April totalling £18,263.32 and an internal transfer to the Savings account of £15,000. The council RESOLVED to AUTHORISE the expenditure for the month of April totalling £2137.78 + £70.44 VAT shown on the Agenda proposed by Cllr. Carter and Seconded Cllr. Jarman. The Financial Report and bank statement were checked by all councillors prior to the meeting and the bank statements were signed by Cllr. Valentine.
Additional invoices presented to the meeting for authorisation Graytones £702 – Grapevine, Graytones £33.60 – VE Day and Gardner’s expenses £85.70
25/26-34 Parish Council Meeting dates
for 2026 were confirmed as. 13 Jan, 24 Feb, 7 Apr, 19 May, 7 July, 15 Sept, 27 Oct, 9 Dec Annual Parish Meeting TBC
25/26-35 Planning Applications received since last meeting and any updates of existing planning.
• S25/0264 – Langtoft Stables. A response had been submitted commenting on this application.
• Cllr. Payne raised the continued issue at Outgang Road and now gates are being left open and he felt this was a health and safety issue for children. Enforcement Officers are aware of this site activities but have been frustratingly slow to take action. Cllr. Payne will raise a complaint drawing attention to the H&S issue as a resident and also speak to Cllr. Smith at SKDC.
Action: Item for the next meeting agenda.
25/26-38 Correspondence was noted from the agenda
25/26-39 Items for Future Meetings
• 2025/26 Annual plan review
• Incident plan
• S106 recommendation – proposal on way forward to include:- insights into public feedback, solutions across different parks pro’s/con’s, funding needs w/wo lottery, recommendation, next steps, timing and communication plan
• Parks & Recreation required repair spend – rationale for spend, recommendation(s) cost vs precept budget for the area, prioritization (if required) and/or request for additional funding.
• Speeding - it appears we have been vocal on fb to addressing speeding in village. What is the proposal, what support does it need in terms of technology, people, process and funding?
• Grant Applications
Date of future meetings: 2025: 24 Jun, 2 Sept, 14 Oct, 25 Nov,
Meeting Closed @ 22:10