August 23 - Parish Council Minutes
Minutes of Langtoft Parish Council (LPC) Meeting held on 23 August 2022 at 19:00 in the Village Hall
Present: Cllrs. Andy Halfhide (Chair), Cllr. Andy Hallam (Vice Chair), Brian Branch, Yvonne McCulloch,
Liz Jarman & Lewis Trickey .
In attendance: Cllr. Phil Dilks, 2 members of the public and Sarah Gresty (Parish Clerk).
Public Forum:
a) Sue Eales from Langtoft WI presented to the Parish Council the Langtoft WI Memories During the Covid 19 Pandemic book. Sue said it had been a privilege and pleasure compiling the wonderful stories that helped the community of Langtoft and hoped future generations would be very proud. Cllr. Halfhide thanked the WI on behalf of the Parish Council for all they did during this period.
b) A member of the public questioned Cllr. Dilks on the procurement procedures within LCC.
Agenda
22/23-77 Chairman formally opened the meeting.
22/23-78 Apologies: for absence were received by Cllrs. Debbie Hallam, Martin Lauridsen and Steve Valentine. It was resolved to accept these apologies. - RESOLVED
Other apologies: were received from Cllr. Kelham Cooke. None were received from Cllr. Trollope-Bellew
22/23-79 Disclosure of Pecuniary Interests: There were none.
22/23-80 Minutes from 28 June 2022 Parish Council meeting were presented as a true and accurate record of events. Proposed to accept and sign by Cllr. Hallam, Seconded Cllr. McCulloch and unanimous in favour.-RESOLVED.
Actions from these meetings not included in the agenda:
Public Forum item 1. The land on New Road has now been cleared
item 3. Cllr. Dilks to gather further information on 5g masts Action: Clerk to resubmit background information to Cllr. Dilks
Matters Carried forward from these meetings:
i) Councillor Responsibilities – Action: Cllr. Halfhide to circulate a map of proposed areas of the village allocated to each Councillor for resolution at the next meeting.
ii) Standing Orders – Action: Cllr. Hallam to re-circulate the Standing Orders to be resolved at the next meeting.
iii) Financial Regulations – Proposal: To Resolve to accept regulations as presented. Proposed Cllr. Halfhide, Seconded Cllr. Hallam and unanimous in favour. - RESOLVED
iv) All Policies – Proposal: To resolve to accept the reviewed policies on the basis that there were no changes. With the exception of the Code of Conduct which will be reviewed by the Clerk after attending the updated training due on 15 September 2022. Proposed: Cllr. Halfhide, Seconded Cllr. Hallam and unanimous in favour. - RESOLVED
22/23-81 UPP Broadband Mary Freeland, B2C Campaign Manager gave an informative presentation on the UPP broadband service now live in Langtoft. Private investors with £1b have helped to build a new network. UPP was launched in Stamford in September 2021 and is now live in Uffington, the Deepings, Spalding, Baston, Langtoft and Thurlby. They are holding an information event in the village hall this week. All copper cabling will be phased out in 2026 with a view to bringing the UK to a full-fibre service.
22/23-82
a)County and District Councillors Reports
Cllr. Dilks gave an update:
• Roundabout issue on A15 at the BP filling station. After a recent site meeting and further inspection, new drawings have been submitted for the redesign of the offending curb.
• Still to follow up on the incorrect south bound signage.
• Drop curb at Penfield - a new date from LCC Highways of 12 September has been promised.
• Pot hole repairs in Kings Street and a repaired street light have been done in the village.
• Planned sand and gravel extraction - request for LPC’s feedback comments on these applications.
• Kings Street has been resurfaced. Nothing about rewidening.
Cllr. Kelham Cook’s report was read out by Cllr. Halfhide in his absence.
b) Police – police reports are available on the website noticeboard. The recent incident with a fire in East End Park (EEP) had been reported to the police.
22/23-83 East End Pond
a) To receive, consider and resolve budget expenditure for year 1 and 2 of EEP renovation project.
b) To receive, consider and resolve quotation for tree removal pending planning permission.
Proposal: For Pete Coles, as project manager, to commission the tree works and to manage the year 1 budget up to a maximum cost of £3,210, the financing for which would be reserved in LPC’s current reserve funds.
Proposed Cllr. Halfhide, Seconded Cllr. Lewis Trickey and unanimous in favour. - RESOLVED.
Action: Cllr. Jarman to investigate any match funding available.
22/23-84 Village skips. To resolve to reinstate a public skip being made available twice a year for public use. Cllr. Halfhide had researched the best price for a 20 yard roll on roll off skip at a cost of £355 for a one day visit.
Proposal: To obtain permission from SKDC to have a skip for the day on the pavilion car park and for this to be advertised in the grapevine magazine and around the village to take place in the spring as a trial to see if there is a continued need. Full logistics to be confirmed nearer the time.
Proposed acceptance of the above plan. Cllr. Halfhide, Seconded Cllr. Hallam, 3 for, 1 against, majority in favour. -RESOLVED.
22/23-85 Working Group Reports
a) Penfield - Cllr. A Hallam had reported in The Grapevine. Very little maintenance has been done since last meeting as the weather has been far too hot. However, the committee has been monitoring wildlife. A sparrow hawk had successfully fledged 4 chicks. 70% of the bird boxes had been used and have now been cleaned ready for next season. A moth survey had showed 20% of all UK’s moths present.
A Bat survey is due to take place
It was hoped to construct a sand martin bank
An open day on 24 September is being organised. Action: Clerk to write to Cllr Martin Hill to see if he was available to formally open the reserve.
Wildlife cameras are operating and clips uploaded to YouTube. Action: a link to be circulated.
Action: Cllr. Hallam to source dates for First Aid course.
b) Cemetery – Actions: Cllr. Branch is to re-mark the new section of the cemetery with 9’x4’ grave spaces.
Cllr. Branch had approached a fabricator to make a new piece of fence to divert around the border tree.
Cllr. Branch will prune/remove as necessary the small tree reported by Cllr. McCulloch.
c) Amenities
i) To consider and resolve purchase of adult gym equipment for parks. Some councillors had met on site with Fresh Air Fitness with a view to having adult gym equipment at both parks. Only 2 quotes have been received so far: Fresh Air Fitness £12,282 & Sports Safe £13,969. Cllr. Jarman due to meet with a third company next week. Action: c/f to next meeting when quotes and more funding information can be presented.
ii) Permissive path & footbridge. Proposal: To resolve signing a 10 year agreement with Lincolnshire County Council, with responsibility for signage, bridge maintenance and mowing to fall to the Parish Council.
Proposed acceptance and signing of the agreement Cllr. Halfhide, Seconded Cllr Trickey and unanimous in favour. - RESOLVED. Action: Cllr. Hallam to confirm to LCC that this has been resolved by Council and to arrange the receipt of the legal documents for signature.
iii) To receive any Maintenance Issues. Cllr. Branch and the Clerk had recently attended training for the safety inspection of both parks. New monitoring documents were presented in draft form by the Clerk. It was proposed that after the Annual external inspection reports were received this would be used as a starter for a new maintenance programme.
Weekly checks by Cllr. Branch or the gardener/handyman.
Quarterly checks by the Clerk and Cllr. Branch
Annual inspection done independently by The Play Inspection Company.
i) Events: Cllr. McCulloch reported that the Bulb planting event has been advertised in the grapevine magazine and she awaits responses. Cost of bulbs £25 for 500.
The Events committee would meet to consider this year’s Christmas card design and arrange for a Christmas message in the next Grapevine edition.
At this point of the meeting the time was 9.30pm. Proposal to suspend Standing Orders for 15 mins to conclude meeting. Proposed Cllr. Hallam, Seconded Cllr. Branch and unanimous in favour. - RESOLVED
g) Planning Issues:
i) planning applications received since last Meeting were noted:
S22/0856 ref: PL/0026/22 Sand and Gravel extraction
S22/0757 ref: PL/0033/22 Vary condition Cemex West Deeping Quarry
S22/0758 ref PL/0037/22 Manor Pit, Baston, Outgang Road
S22/0759 ref PL/0044/22 temporary change of use Cemex, West Deeping Quarry
S22/1306 36 East End
S22/1374 4 Aquila Way
PL/0087/22 Baston No.2 Quarry
PL/0088/22 Baston No.2 Quarry
S22/1429 5 Swan Drive
S22/1435 Land to South of Stowe Road – reserved conditions
S22/1613 12 Kingfisher Close – reserved matters
ii) Manor Way Playing Fields. To resolve to continue discussion regarding playing field and community centre. Action: c/f to next meeting. SKDC wanting to give the Parish Council ownership of the playing field and will help to find funding to form a management group to build a community centre. Action: Cllr. Halfhide to write to Kelham Cooke for more information.
iii) BP filling station on A15 – addressed in Cllr. Dilks report above.
iv) Stowe Road planning permissions S21/0676 and S22/0375 Cllr. Halfhide drew awareness to the potential future development adjacent to this site.
h) Grapevine Magazine. It was noted that the next edition had gone to print
i) Village Hall – Cllr. Halfhide reported that there had been no meeting.
22/23-86 Finance & General Purposes : Financial matters presented by the Clerk as follows:
a) Financial Report for the period 01 April 2022 to 30 June 2022 with bank statements was presented to the meeting. Confirmed by Cllr. Hallam that this was a true and accurate record of the financial position.
Cllr. Halfhide signed as chairman.
Proposal: To Resolve £200 contribution to Brian Branch for the large marquee. Proposed Cllr. Halfhide, Seconded by Cllr. Hallam, Cllr. Branch abstained, unanimous in favour. - RESOLVED
Note Payments as follows:
22/23-83 A Harrison bird seed £46.50
22/23-84 Deeping Direct £144
22/23-85 S Gresty Qtr 1 expense inc jubilee) £516.11
22/23-86 N Bright may expenses £33.36
22-23-87 BDG Mowing inv. 22/1138 jun grass £220
2/23-88 LALC inv 12756 training £72.00
22/23-89 Graytones Printers inv. 33439 grapevine £460.00
22/23-90 Langtoft Bowls Club room hire £30
22/23-91 S Gresty Clerk July salary
22/23-92 N Bright gardener June salary
22/23-93 Wave water rates 4 apr-4 jul 22 £17.62
To note Income
22/23-94 Unity Bank interest £30.19
Proposal: To accept all the financial records above Cllr. Halfhide, Seconded Cllr. Trickey and unanimous in favour.-RESOLVED.
21/22-87 Correspondence was noted from the agenda.
Additional items:
Request for remembrance wreaths. It was decided to recycle the wreaths from last year and to continue with the £90 donation as budgeted.
21/22-88 To receive Items for Future Meetings. There were none other than items c/f from these minutes.
Date of future meetings: 2022: 11 October, 22 November.
2023: 10 Jan, 21 Feb, 4 April (Annual Parish), 16 May (Annual Parish Council), 27 Jun, 1 Aug, 12 Sept,
28 Nov. 2024: 18 Jan
Meeting Closed at 21:46