November 22 - Parish Council Meeting
Minutes of Langtoft Parish Council (LPC) Meeting held on
22 November 2022 at 19:00 in the Village Hall
Present: Cllrs. Andy Hallam (Acting Chair), Debbie Hallam, Steve Valentine, Liz Jarman, Lewis Trickey.
In Attendance: Cllrs. Phil Dilks, Pete Coles, Keir Dawson and Glen Harvey (Anglian Water), 2 members of the public and Sarah Gresty-Parish Clerk
Public Forum:
Keir Dawson & Glen Harvey from Anglian Water Stakeholder Engagement & Communications Team gave an informative presentation of the Grantham to Bexwell pipeline. Every 5 years Anglian Water produce a water resources management plan for the region for the next 25 years and the needs for water in certain areas. This pipeline intends to bring water from the north where there is an excess to the south where there is a deficit.
The section of pipe that will come through Langtoft is the Grantham to Norfolk section. (90k through 5 country authorities). The whole project is costing in the region of £400m.
Route: Shown on the map below (King Street/Stowe Road) The work is expected to take 5 weeks in Aug/Sept 2023 and the road will be closed for this period. Full details of the project The map of the pipeline route, and the extent of our working area (the red line), is: https://www.anglianwater.co.uk/about-us/our-strategies-and-plans/new-water-pipelines/grantham-to-bexwell-pipeline/
There's more info about our work here www.anglianwater.co.uk/spa.
• A member of the public expressed concerns regarding the gravel extraction SKDC Call for sites document recently published. This was to be discussed later in the agenda 22/23-167 as this had only just been made known to the Parish Council.
• A member of the public asked for more information regarding the Warm Welcome Hub proposed in January in the village hall. Cllr. Jarman, being on the Village Hall committee, gave an update of details known at present. It was hoped to offer the village hall on a Wednesday through January 10-4 for a warm space for people to meet, have a coffee, chat, do jigsaws as part of the energy crisis campaign. More information will be advertised.
Closed open forum 19:35
Agenda
22/23-123 Cllr. Hallam officially opened the meeting.
22/23-124 Apologies: were received from Cllrs. Andy Halfhide, Brian Branch & Yvonne McCulloch. It was Resolved to accept these apologies.
22/23-125 Disclosure of Pecuniary Interests: Cllr. A Hallam declared that he had proposed the item 22/23-131di below.
22/23-126 Minutes of 31 October 2022 Extra Ordinary Parish Council meeting were presented as a true and accurate record of events. Proposed to accept and sign. Cllr. Trickey, Seconded Cllr. Jarman Cllr. D Hallam abstained as she was not present at this meeting. The remaining unanimous in favour – RESOLVED.
22/23-127 Matters Carried forward from these meetings:
i) Councillor Responsibilities Map of Areas of Responsibility – Cllr. Halfhide was absent from this meeting. Action: c/f to next meeting.
ii) 5g masts – Cllr Dilks any further information to report. Action: Clerk to resend details.
iii) Insurance claim details still awaited from Cllr. Halfhide Action: Cllr. Halfhide to provide.
22/23-128 Reports from
a)County and District Councillors
Cllr. Phil Dilks confirmed that the petrol station was now open and the recommended road alternations had been completed, which was an improvement. He had thanked Richard Davis, Head of Highways for his input in this matter.
Confirmed that the drop curb had been completed at Penfield.
He will be working with LPC to lobby the Gravel extraction applications. Especially with regards to traffic regulations.
Deeping Leisure Centre debate continues. There will be a full meeting of Council at which he will be lobbying for some, if not all, the centre being retained. With funding constraints SKDC now feel unable to meet the demands of the costs of redevelopment. Local issues concerning the demolition of the centre impact on the local community in many ways, such as not being able to provide local schools swimming lessons.
Cllr. Valentine asked if Cllr. Dilks could revisit with the Road Safety Partnership the issue of digitalising speed cameras on the A15. Acton: Cllr. Dilks to feedback at next meeting.
b)Police all reports and newsletters received are made available on the news and noticeboard sections of the LPC website.
Police priority setting feedback due 1 Dec 2022. Feedback to include youth congregated in areas like the pavilion carpark late at night. A wish for more police presence in the village.
22/23-129 Working Group Reports
a) Amenities
i) Gym equipment. Cllr. Jarman was required to confirm total installation costs including removal of excess soil and providing safety fencing from one of the contractors. Action: c/f for resolution at the next meeting.
ii) Grass Cutting Contract review for 2023. The clerk had received 2 quotations from 4 requests. Proposal: To accept the quotation with the existing contractor BDG Mowing at a price of £117 per cut. Proposed Cllr. A Hallam, Seconded Cllr. Valentine and unanimous in favour-RESOLVED.
iii) Gritting contract for winter 22/23. The current gritting contact was reviewed and agreed at a cost of £100 per night for a time planned service and £130 for an extra unplanned service. Proposal: To accept this quotation from Kevin Johnson Contracting. Proposed Cllr. Trickey, Seconded Cllr. D Hallam and unanimous in favour - RESOLVED
iv) Defibrillators connection and commissioning of outstanding units. Action: Cllr A Hallam to contact Cllr. Halfhide to complete commissioning these units.
v) 10 year Permissive Path Agreement. This was presented to the meeting for signature. Proposal: To sign the Agreement as previously resolved. Proposed Cllr. A Hallam, Seconded Cllr. Valentine and unanimous in favour – RESOLVED. The Clerk signed on behalf of LPC as Responsible Officer. Action: Cllr. A Hallam to obtain Cllr. Halfhide’s signature as chairman and onward transmission for completion.
a) Grapevine Magazine. Cllr. D Hallam had approached someone who was interested in taking on the role of Editor of the Grapevine. LPC wished to thank Jeannette Pearson for all the hard work she had done producing the magazine over the past years.
Action: Clerk to formally thank Jeannette on behalf of LPC.
Cllr D Hallam to keep LPC informed on decision of potential new Editor.
b) East End Park Pond Project – Pete Coles had sent a report prior to the meeting but gave an overview.
• grant application has gone in
• Planning application has been withdrawn.
• A phased planning application will be resubmitted.
• A successful recent volunteer day with 10 villagers had resulted in scrub and saplings being removed and the site is looking much better. Refreshment were kindly provided by a resident
• More smaller saplings can be removed with a bark girth smaller than 75mm without planning requirements.
• 3 small scrapes have been made in the base of pond
• Has request Anglian Water providing found level statistics
• A phased removal of trees will be planned, to avoid the need of a felling licence. Pete will liaise with SKDC Planning Officer and the SKDC Arborist to understand the maintenance requirements. Also to liaise with Lincolnshire Wildlife.
• Cracked willows are a safety issue in this area and require pollarding.
• Pete will withdraw the contract with Elderwood Tree care for the time being until planning permission is received for the phased project.
• Contact Hansons Quarry for ground water level data.
c) Face Book – Cllr. Valentine reiterated that the forms of communication for LPC are the website for documents, legal issues etc. There is a news feed and noticeboard on the site for information received by the Clerk. The Facebook page will be kept up to date with information and links back to the website where necessary.
d) Village Hall – As Cllr. Halfhide was not present this item will be c/f to the next meeting.
22/23-130 Civility & Respect Pledge and Revised Code of Conduct
The clerk presented the revised SKDC Code of Conduct and gave background information on this and the National Association of Local Clerks Pledge.
i) Proposal : To adopt the updated SKDC Code of Conduct for use in LPC. Proposed: Cllr. Valentine, Seconded Cllr. D Hallam and unanimous in favour - RESOLVED.
Action: Clerk to add this to the website.
ii) The Pledge – it was unanimously agreed not to sign up to this pledge.
22/23-131 Finance & General Purposes :
a) Financial Report for the period 01 April 2022 to 31 August 2022 reconciliation with original bank statements were presented by the Clerk.
b) The Half Year Audit report was present and noted.
c) Draft Budget for 2023/24 and precept proposals were presented and received. Action: Clerk to arrange a zoom meeting before the next meeting to allow Councillors scrutiny of the figures before final resolution in the January meeting.
d) Donations for Consideration:
i) Naturehood project £50. This is a collaboration between Langtoft, Baston and Thurlby villages to create and promote wildlife. £50 will help set up a website. Proposal: To contribute £50 from LPC funds. Proposed Cllr. Valentine, Seconded Cllr. Trickey, Cllr. A Hallam abstained, the remaining were unanimous in favour – RESOLVED.
Action: Clerk to arrange payment and to circulate link for group.
ii) Kings Coronation Event budget £500-£1000. Possible collaboration with the village hall committee. Proposal: To set aside £1000 for this event in the 2023/24 Budget. Proposed Cllr. Valentine, Seconded Cllr. D Hallam and unanimous in favour – RESOLVED.
e) NJC salary pay awards to be back dated to 1 April 2022 in accordance with employee contacts were noted and confirmed. Gardener Scale 3 £10.82 per hour & Clerk Scale 8 £11.84 per hour. Proposal: Acceptance of the NJC salary award in line with contract of employees. Proposed Cllr. A Hallam, Seconded Cllr. D Hallam and unanimous in favour – RESOLVED.
Resolve Payments as follows:
22/23-132 Unity Trust Bank charges £18
22/23-133 N Bright expense £23
22/23-134 S Valentine Penfield noticeboard £472.80
22/23-135 BDG Mowing inv. 22/1222 £220
22/23-136 Savills inv. 12791 allotment £85
22/23-137 J Tatam Penfield expenses £8
22/23-138 Wave inv. 11112574 cemetery water £16.10
22/23-139 Play Inspection co East end park ROSPA £90
22/23-140 A Harrison Penfield expenses £46.56
22/23-141 S Valentine noticeboard exp £202.78
22/23-142 LALC inv. 12945 training £12
22/23-143 N Bright gardener Oct salary
22/23-144 S Gresty Clerk Oct salary
22/23-145 P Coles Pond project expenses £48.53
22/23-146 LALC inv. 12928 £36
22/23-147 Graytones inv. 33702 Penfield exp £78
22/23-148 Deeping Direct inv. 30553 £192
22/23-149 N Bright flower expenses £116.97
22/23-150 PKF Littlejohn audit inv. SB20223658 £240
22/23-151 BDG Mowing inv. 22/1246 £220
22/23-152 Y McCulloch events expenses £87.83
22/23-153 A Hallam councillor expenses £56.6
22/23-154 Graytones inv. 33920 – grapevine £530
22/23-155 St Michaels PCC Christmas tree £10
22/23-156 Royal British Legion poppy appeal £90
Note Income as follows:
22/23-157 Cemetery EROB 129 £45
22/23-158 SKDC precept £12,250
22/23-159 Cemetery EROB 123-126 £225
22/23-160 LAGA £85
22/23-161 UPP broadband grapevine advert £84
22/23-162 Carltons EROB 129 £240
22/23-163 Carltons EROB 127 & 128 £450
22/23-164 SKDC cleaning grant £463.32
22/23-165 Cemetery EROB 130 & 131 £135
Proposal: All the above financial records were accepted as a true and accurate position of the accounts. Proposed Cllr. Trickey, Seconded Cllr. D Hallam and unanimous in favour – RESOLVED.
21/22-166 Correspondence received from last meeting was noted from the agenda.
a) Citizens Advice Bureau letter requesting for funds. This was a good caused but one that could not be supported at this time.
21/22-167 To receive Items for Future Meetings
• The LCC early stage document for updating its mineral and waste local plan had been received. As part of this process, earlier this year landowners and prospective operators were invited to nominate sites for the future winning and working of aggregate minerals (sand and graveland limestone) to meet a shortfall in the forecast demand during this extended period. The consultation commenced on Friday 11 November 2022 ending at 5pm on Friday 6 January 23
LPC will be working the Cllr. Dilks to submit a response.
• Action: Clerk to research obtaining additional information for extraction rights for the future. To call a public meeting.
• Village skips – include on February agenda
• Manor Way Playing Fields land registry and discussion with SKDC
Meeting closed at 21:20
Date of future meetings: 2023: 10 Jan, 21 Feb, 4 April (Annual Parish), 16 May (Annual Parish Council), 27 Jun, 1 Aug, 12 Sept, 28 Nov. 2024: 18 Jan
TBC