July 16 - Parish Council Meeting
To: Cllrs. Bev Farrington (Chair), Brian Branch (Vice Chair), Yvonne McCulloch, Colin Gamble, Julian Tatam, Steve Valentine and Kevin Payne
You are hereby summoned to the Langtoft Parish Council Meeting on Tuesday 16 July 2024 at 19:00 in the Village Hall
The business to be dealt with at the Meeting is listed below.
S Gresty
10/07/24
The public and media are cordially invited to join this meeting
Public Forum: There will be a public forum starting at 7 pm and lasting for up to 30 minutes when members of the public may ask questions or make short statements on items relating to the agenda below to the Council. RULES FOR PUBLIC FORUM ARE CONTAINED IN LANGTOFT PARISH COUNCIL STANDING ORDERS WHICH CAN BE VIEWED IN FULL ON THE WEBSITE
Agenda
24/25-38 Chair opens meeting.
24/25-39 Apologies: to receive any apologies for absence and reasons given.
24/25-40 Disclosure of Pecuniary Interests: To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any requests for dispensations in respect of disclosable pecuniary interests’
24/25-41 Minutes: To approve the minutes of :
a) 28 May 2024 Annual Parish Council meeting
b) To Note any actions from Minutes.
24/25-42 To receive reports from
a)County and District Councillors
b)Police Reports are received and circulated and made available on website/noticeboard upon receipt.
24/25-43 Current Year 2024/25 Finance and General Purpose.
a) To receive Financial Report for the period 01 April 2024 to 30 June 2024 with bank statements.
b) Resolve Payments as follows:
a/c Ref Date To Whom / Subject
24 30/05/2024 S Valentine Cllrs Expenses £93.40
25 30/05/2024 B Farrington reimbursement of expenses £16.24
26 30/05/2024 Earth Anchor inv 39517 EE pond £73.14
27 30/05/2024 A Harrison Penfield expenses £10.19
28 30/05/2024 GP Lawnmowers inv18841 mower repairs £48.00
29 30/05/2024 Ionos inv 2030421429942 £6.60
30 30/05/2024 Ionos 203042075476 Annual sub £169.32
31 11/06/2024 BDG Mowing inv 24/1529 £246
32 11/06/2024 Langtoft Village Hall inv 1112 - annual pc meeting £32
33 11/06/2024 N Bright may expenses £43.03
34 11/06/2024 John Eley Signs inv 8543 £124.8
35 11/06/2024 Mark Harrod Ltd inv 57002 goal nets £177.38
36 30/06/2024 Unity Trust bank charges £18
37 11/06/2024 Branch Brothers inv 65104/65303 £35.38
To note internal transfer
Date: 17/5/24 from Saving Account to current Account £3,000
Date: 11/6/24 From Current Account to Saving Account £20,000
c) To Note Income received
a/c ref Date From/Whom
9 22/05/2024 SKDC £463.32
10 22/05/2024 HMRC £4161.55
11 28/05/2024 J Tatam £16.30
12 31/05/2024 J G Cross £90.00
13 31/05/2024 J G Cross £90.00
14 30/06/2024 Unity Trust Bank £238.62
d) To receive, consider and resolve adoption of Reviewed Financial Regulations
e) To resolve additional Unity Trust bank signatories
24/25-44 Emergency Plan
a) To receive, consider and resolve adoption of Emergency Plan
b) To consider and resolve possible purchase of a lockable box which should be kept in the village hall. containing the plan, a map of Langtoft and a first aid kit.
24/25-45 Amenities
a) To discuss Football coaching in the Parks and to resolve any legal advice or requirement decision that may be required.
b) To discuss Playing fields/Tennis club and SEA strategy
c) To receive Village & Geese signs update
24/25-46 Community engagement points for discussion – Cllr. Farrington
• How & what we communicate
• Grapevine & spotlight inserts
• Recruitment flyer for additional Parish Councillors
• Leverage use of Media
• PC media policy
24/25-47 Proposal for monthly council meetings. To consider and resolve.
24/25-48 Events
2024:-
• Remembrance Sunday 10th Nov
• Christmas tree lighting tbc
• PC Christmas dinner
2025:-
VE (8th May) /VJ day 16th Aug) 80th celebrations - working committee inc. all Community groups, school, businesses
24/25-49 2024 Annual Report informing of activity during the year. To discuss whether we should do this as part of our community engagement.
24/25-50 To formally note Correspondence received from last meeting. – see below
24/25-51 To receive Items for Future Meetings
Consideration of Reserves policy
For discussion in Closed Session.
24/25-52 Proactive Maintenance/Repairs and upkeep
Closed session re Village landscape/maintenance review – timing/attendance inc. required inputs
Date of future meetings: 2024: 10 Sept, 22 Oct, 26 Nov
2025. 7 Jan, 18 Feb, 1 Apr, 13 May, 24 June, 2 Sept, 14 Oct, 25th Nov Annual Parish Meeting TBC
To Note Correspondence Received since last meeting
Date
rec’d From Who/Subject
16 May MD TC Civic service invite
16 May Sec of State MPSF decision deadline delay
16 May SKDC Remittance – penfield grant
17 May IONOS Invoice
17 May William Hildyard Nursery changes
17 May A Harrison Penfield expenses
17 May SKDC Planning S24/0755
17 May Yvonne McCulloch H&M annual report
20 May Ron Bailey Safety of Lithium ion Batteries and e-bikes and scooters
20 May Co op Cemetery application VS
21 May Clear council Insurance confirmation
22 May Deeping Library Poster for quiz
22 May SKDC Planning S24 0808 applications
22 May Earth Anchor Invoice – EE Pond
23 May SKDC Remittance £463.32 cleaning
31 May Co op Funeral certificate
1 June Resident Allotment enquiry
3 June BDG Mowers Invoice – grass
3 June Parliament Notice of uk parliamentary elections
4 June Village Hall Invoice room rental
6 June LCC Rights of way survey
6 June SKDC Planning S24/0938 consultation tree
6 June Resident Goal nets complaint
7 June SKDC Planning S24/0938 decision notice tree
8 June Eley Signs Invoice/statement
8 June Parliament Election notice
10 June SKDC Planning S24/0808 decision notice
10 June MPSF Decision delay
10 June LWP Celebration invite
10 June Nature sign design Quotation – Penfield finger posts
11 June MarkHarrod Invoice -goal nets
13 Jun Clear Council Insurance renewal confirmation
15 Jun ICO Dd confirmation for Data protection
16 Jun Ionos Invoice
18 Jun Resident 30mph speed bin sticker request
21 Jun IONOS Invoice
28 Jun Elderwood Trees Invoice – cemetery trees
28 Jun SBA Confirmation of AGAR receipt
28 Jun SKDC Planning Decision 2024/0899/FUL
1 Jul Brittens Invoice grass
8 Jul P Barford Invoice EEP pond