May 28 - Annual Parish Council Meeting
To: Cllrs. Colin Gamble (Chair), Brian Branch (Vice Chair), Yvonne McCulloch, Bev Farrington, Julian Tatam, Steve Valentine and Kevin Payne
You are hereby summoned to The Annual Langtoft Parish Council Meeting on Tuesday 28 May 2024 at 19:00 in the Village Hall
The business to be dealt with at the Meeting is listed below.
S Gresty
21/05/24
The public and media are cordially invited to join this meeting
Agenda
24/25-20 Election of Chairman
a) Signing of Declaration of Acceptance of Office
24/25-21 Election of Vice Chairman
a) Signing of Declaration of Acceptance of Office
24/25-22 Confirmation of Parish Councillors and signing of Declaration of Acceptance of office.
24/25-23 Apologies: to receive any apologies for absence and reasons given.
24/25-24 Disclosure of Pecuniary Interests: To receive any declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any requests for dispensations in respect of disclosable pecuniary interests’
Suspension of meeting while the public session is held
24/25-25 Public Forum: There will be a public forum starting at 7 pm and lasting for up to 30 minutes when members of the public may ask questions or make short statements on items relating to the agenda below to the Council. RULES FOR PUBLIC FORUM ARE CONTAINED IN LANGTOFT PARISH COUNCIL STANDING ORDERS WHICH CAN BE VIEWED IN FULL ON THE WEBSITE
Close of public session and re-commence meeting.
24/25-26 Minutes: To approve the minutes of :
a) 23 April 2024 Parish Council meeting
b) Annual Parish Meeting – 10 May 2024
c) To Note any actions from Minutes.
24/25-27 To receive reports from
a)County and District Councillors
b)Police Reports are received and circulated and made available on website/noticeboard upon receipt.
24/25-28 Appointments to Working Groups
a) Amenities
b) Finance and General Purpose
c) Cemetery
d) Events
e) Grapevine Magazine.
f) Penfield
g) East End Pond Project – Pete Coles
Other Tasks
a) Speed Indicator signs
b) Facebook
Other Appoints of Representatives to outside bodies
a) Village Hall
b) Hyde and Mossop
Planning – All Councillors are part of the planning response process
24/25-29 To receive any updates or reports from Working Groups or Committees.
a) East End Pond – to receive, consider and resolve fencing requirements.
b) Hyde & Mossop – to receive report- Cllr. McCulloch
c) Amenities – gardeners job description and workload.
d) Events: Parish Walk
APM - Cheese & Wine
e) Penfield to receive report
24/25-30 To review, agree and adopt the Regulatory Documents (all documents available on the website)
a) Standing Orders
b) Financial Regulations – new draft
c) Fixed Asset Register
d) SKDC Code of Conduct.
e) Risk Assessment
f) All Policies and to consider any new policies required.
g) Emergency Plan
24/25-31 To note insurance provision from 1 June 2024 continuation of 3 year agreement with Clear Council (formally RHIB) £552.08
24/25-32 Finance 2023/24 Year end
a) To receive, consider and resolve acceptance of the audited account.
b) To consider recommendations or matters arising from the internal auditor’s narrative report
c) To receive the Annual Internal Auditor’s Report 2023/2024
d) To complete and sign the Annual Governance Statement 2023-2024
e) To receive and sign the Accounting Statements 2023-2024
f) To receive and consider the bank reconciliation 2023-2024
g) To receive and consider the explanation of variances
h) To agree the dates for the period of public rights
24/25-33 Current Year 2024/25
a) To confirm Audit Procedures for 2024/25
b) To confirm salary scales for:
• Clerk currently in accordance with the NJC SCP scale 15
• Gardner/Handyman in accordance with the NJC SCP scale 3
c) To confirm budgetary payments such as salary and HMRC payments, direct debits, mowing contractors, grapevine, grant expenditure, Insurance, staff and councillor expenses if these fall between meeting dates.
d) To receive Financial Report for the period 01 April 2024 to 16 May 2024 with bank statements.
e) Resolve Payments as follows:
a/c Ref Date To Whom Subject / £
1 10/05/2024 LALC inv 14743 website 5 hrs £108
2 10/05/2024 LALC inv 14514 subscription £464.72
3 29/04/2024 S Gresty clerk April salary £601.2
4 29/04/2024 N Bright gardeners April salary £409.8
5 17/04/2024 Clear Councils insurance 24/25 £552.08
6 17/04/2024 P Coles petrol receipt EEP £15.07
7 17/04/2024 N Bright reimbursement of Mower £200.00
8 17/04/2024 Ionos inv 203041566725 £6.00
9 20/04/2024 Wave cemetery water to 4.4.24 £18.21
10 20/04/2024 WDIDB rates agri. Drainage rates £15.19
11 20/04/2024 Ionos inv203041651748 £6.60
12 09/05/2024 TDP Ltd inv 113572 £513.56
13 09/05/2024 Graytones inv35866 £470.00
14 09/05/2024 A Harrison Penfield expenses £41.39
15 09/05/2024 BDG Mowing inv 24/1493 £246.00
16 09/05/2024 P Coles EE Pond expenses £961.50
17 09/05/2024 Branch Brothers invs 64755/64921 £39.68
18 09/05/2024 N Bright April expenses £36.90
19 16/05/2024 B Farrington Annual parish expenses £246.50
20 16/05/2024 D Risk audit account 23/24 £100.00
21 16/05/2024 N Bright Gardener May salary £409.80
22 16/05/2024 S Gresty Clerk May salary £601.20
23 16/05/2024 N Bright may expenses £91.75
f) To Note Income received
a/c ref Date From Whom £
1 04/04/2024 SKDC £17077.00
2 08/04/2024 Co op £135
3 08/04/2024 Co op £90
4 11/04/2024 SKDC UK Shared P Fund £17769.00
5 11/04/2024 Co op £45.00
6 16/05/2024 Kevin payne £16.24
7 15/05/2024 Co op £90.00
8 14/05/2024 HJM Memorial £45.00
24/25-34 To confirm Parish Council Meeting dates for 2025. 7 Jan, 18 Feb, 1 Apr, 13 May, 24 June, 2 Sept, 14 Oct, 25th Nov Annual Parish Meeting TBC
24/25-35 Planning Applications received since last meeting and any updates of existing planning.
24/25-36 To formally note Correspondence received from last meeting. – see below
24/25-37 To receive Items for Future Meetings
Date of future meetings: 2024: 16 July, 10 Sept, 22 Oct, 26 Nov
To Note Correspondence Received since last meeting
Date rec’d From Who Subject
16 Apr Ionos Invoice
16 Apr Election Crime commission election 2 5.24
16 Apr Clear Council Renewal notice insurance
18 Apr Augean CF Confirmation of year 1 payment EEP
18 Apr WDIDB Invoice
19 Apr LCC Engagement Survey on traffic management
21 Apr IONOS Invoices
21 Apr Resident Allotment enquiry
22 Apr Police Husting Market Rasen 29 Apr
22 Apr Clear Councils Insurance renewal
22 Apr Resident Damage to pipe
23 Apr Fields in Trust Bark for our parks
24 Apr LCC Engagement Road surveys
27 Apr Clear Insurance Renewal documents
28 Apr Hedgehogsrus Highway project
28 Apr A Harrison Penfield expenses
30 Apr Resident Concern outgang road
30 Apr LALC Service level agreement -website
1 May Graytones Invoice
1 May TDP Invoice – EE Pond
1 May SKDC Planning S241/0715 application
3 May Scholes Funeral enquiry
3 May DGB Mowers Invoice
3 May Non resident Complaint re LCC roads
7 May P Coles Ee pond expenses
7 May L Festival Poster
7 May Anglian Water Strategic pipeline update
7 May Resident Memorial application request
8 May Branch Brother Invoice
9 May Cllr Smith AW pipeline update
13 May Cllr Smith LCC Social Value volunteering days
13 May Cllr. Farrington Annual parish expenses
14 May SKDC Economic Development Strategy 24-28 survey
15 May D Risk Invoice for audit