2026 Parish Council Meeting Minutes

Minutes of Langtoft Parish Council Meeting held on

Monday 13th July 2026 at 17:00 in the Village Hall - DRAFT

Present: Cllrs. Bev Farrington (chair), Julian Tatam (vice chair), Yvonne McCulloch, Richard Carter, Darren Scott

In Attendance: 0 members of the public, Aimee Fenech (Locum clerk) and Natalie Lumb (Parish clerk)

Public forum: No issues raised.

Agenda

Open at 17.00

26/27-36          Apologies:

Cllr. Kevin Payne and Cllr. Brian Branch were not in attendance, and no apologies had been received.

To note resignation of Cllr. Liz Jarman and Cllr. Chris Palmer from the parish council. 

They were thanked by the parish council for all their work during their tenure.

26/27-37          Disclosure of Pecuniary Interests

                        None declared.

26/27-38          Minutes:

1. 27 May 2026 and 11 May 2026 Parish Council meeting minutes were presented as a true and accurate record of events.

Proposed by Cllr. Tatam, Seconded by Cllr. McCulloch

7th July 2026 – These will be reviewed in September following some spelling corrections.

2. To review Action Tracker. 

Action tracker: The council noted that the current action tracker is complicated. Action: tracker to be simplified as a RAG rated report

Tree survey: Tree survey actions to be discussed at the next council meeting

Action: Clerk to circulate tree survey and include it as an item at the next council meeting.

Task allocation: Cllrs. Farrington and Tatam gave an overview of a strategy to identify which tasks can be addressed by different working parties

Black Ball Green (BBG): The gate posts at BBG were damaged when the contractor’s digger was stolen. It was NOTED that the damage needs to be assessed and appropriate repairs need to be completed.

Action: Cllr. Tatam to discuss repair with the contractor

East End Park (EEP): The clerk shared a quote for EEP repairs. It was unanimously AGREED that the repairs should proceed

Quarry works: It was NOTED that the planned quarry changes could impact air quality in Langtoft.

Action: Cllr. Farrington to speak to SKDC district Cllr. Smith about air quality surveys.

26/27-38          Finance

1. To receive Financial Report for the period May and June 2026 with bank statements.

2. Resolve Payments as per annex 1

The clerk shared that all payments have been actioned

The council APPROVED the payments

The Graffiti removal was discussed; the underside of the slide at EEP was also cleaned.

Action: Add cleaning the underside of the EEP Slide to the Gardener’s responsibilities

3. To Note Income received as per annex 1

4. To consider the quote from Scribe for finance software

The clerk shared quotes from Scribe and Rialtas.

Software for asset management, finance and cemetery management were discussed. It was AGREED that there isn’t a requirement for cemetery software.

The council noted that Parish online mapping may need updating to highlight LPCs areas of responsibility.

Action: Clerk to arrange for Civic.ly and Scribe to demonstrate the software

5. To consider carrying over the donation element of the Penfield budget in 2025/26, totalling £420.

The council AGREED that donations for Penfield should be ringfenced for specific projects, unless the donor states otherwise.

The £420 will be spent on a new pond liner following the completion of groundworks

Action: Cllrs. to state what Penfield donations have been spent on in a clear written statement.

6. To consider SLCC membership for the Clerk at cost of £215.

The council unanimously AGREED to pay the membership fee

26/27-39          Staffing

1. Clerk/RFO Recruitment

To receive the recommendation of the interview panel following the Clerk/RFOrecruitment process and to resolve to approve the appointment

The council unanimously AGREED

Action: All cllrs. to be added to the bank to approve payments.

2. To agree a continued handover plan with the new Clerk and Locum

The council AGREED to retain the locum clerk on an hourly basis until 7th August.

3. Parish Council Gardener Accountabilities and Reporting Arrangements

To consider and agree proposed changes to the Parish Council gardener’s accountabilities, duties and reporting line.

The council AGREED to the changes.

• Cllr. Farrington to speak to Parish Council gardener. Cllr. Tatam to complete gardener’s appraisal and discuss their role profile.

4. To consider adopting a Health and Safety Record Book

Concerns were raised around the reporting of near misses and incidents.

• Clerk to purchase a Health and Safety record book.

Action: Cllrs. to check gardener’s training and car insurance are updated.

1. To reallocate responsibilities from resigned Councillors’ Duties to include; Grapevine, Dog Waste Bins and Defibs

Dog waste bins: Discussed removing the dog waste bin from Hyde gardens. Other dog waste bins are the responsibility of SKDC.

Action: Gardener to remove the dog waste bin from Hyde gardens. This and stored dog waste bins to be disposed of. Posts from bins will remain in situ.

Grapevine: Currently content is sent directly to the printer. Proposal to bring editing and proof reading of the Grapevine in house. Future submissions must meet content guidelines and deadlines.

Action: Clerk to speak to printer about submission criteria for content.

Grapevine distribution: Cllr. McCulloch explained distribution process. Cllr. Carter volunteered to help. Discussed changing the distribution day to fit around the working week.

Defibrillators: The 3 defibrillators need inspecting regularly.

Action: Cllr. Farrington to find out the inspection requirements.

2. New Councillor recruitment strategy

The council noted there are now only 5 cllrs. this is tight for quorum.

Action: Cllrs. to talk to residents that may be interested in becoming a cllr. Contact school in September to request circulation of vacancy details.

Black Bull Green park (BBG): Cllr. Farrington proposed an opening event on a Saturday. A local ice-cream van will be invited to attend, funded by LPC. Cllrs. AGREED.

26/27-41          Hyde and Mossop Donations

1. East End Park Play Equipment: To agree ownership, future maintenance

responsibility, procurement and payment arrangements for two items of play

equipment.

The council AGREED.

Action: Add to next agenda - decommissioning older play equipment to make space for new items

East End Pond Duck House: To agree ownership, future maintenance responsibility, installation and payment arrangements for a floating duck house.

The council AGREED and thanked Hyde and Mossop for the donations.

26/27-42          To note correspondence and planned meetings with Alicia Kearns

Meeting planned for Thursday 30th July, 12.00-13.00, in Langtoft Village Hall to discuss the speed limit on the A15. This meeting will not be open to the public.

26/27-43          To receive Items for Future Meetings

Meeting closed at 18.22

Date of future meetings:  2026. 8 Sept, 27 Oct, 8 Dec  

Please note: For future reference to differentiate between points 26/27–38 they will be referred to as 26/27-38 minutes or 26/27-38 finance.

Annex 1

Payments made since last meeting:

Payments due: