September 01 2020 Minutes
Minutes of Langtoft Parish Council Meeting held via a Zoom link on
Tuesday 01 September 2020 at 7pm
In Attendance: Cllr. Andy Halfhide (Chair), Cllr. Andy Hallam (Vice Chair) and Cllrs. Debbie Hallam, Angela Brogan, Yvonne McCulloch and Brian Branch.
County Cllr. Barry Dobson and District Cllr. Rosemary Trollope-Bellew and 5 members of the public.
Public Forum:
- Kat Band and Philippa Smith, committee members of Bumps2four, explained their group format for local families which normally runs at the village hall. Families have been struggling with isolation and new parents with young babies desperately needing to make connections with other families. They would like to restart the group in a Covid secure way outside. A huge amount of planning has taken place and an in-depth risk assessment done, a copy of which has been sent to the Parish Council prior to this meeting. The Bumps2four group is looking for approval to use the parks in Langtoft, most likely East End Park but potentially Black Bull Park also.
Council Response 1: Cllr. Andy Halfhide questioned how the group would keep to the 30 people government limits if other people were using the park at the same time. Reply: The group would be contained and identified by wearing high viz tabards. There will be a booking in process for the group and parents are encourage to monitor their children.
Council Response 2: Is the green area only to be used? Reply: predominantly it is the green area that would be used but we would limit children going on the play equipment. The group would provide its own hand sanitising gel and first aid kit. Consideration with regards to allergies would be discussed with the parents of the children concerned.
Council Response 3: Would there be a likely parking issue? Reply: Families would be encouraged to walk to the park but the parking would be monitored and would be addressed if it became an issue.
Standing orders were suspended to enable the Parish Council to vote on this item.
Decision: Proposal to allow the group to take place on the Parish Council parks. Cllr. Andy Halfhide proposed, Cllr. Brian Branch seconded and Unanimously - RESOLVED.
- A member of the public had concerns regarding item 20/21-93 on this agenda. Expressed concerns at the proposal regarding the heavy goods traffic, road width and speed of vehicles travelling along the road.
Council Response: There is a site meeting arranged for (tomorrow) Wednesday 2nd Sept with Cllr. Dobson and various interested parties to clarify the conclusions for Friday deadline. Cllr. Andy Halfhide asked permission from the member of the public to mount the speed detection sign on her fence so that evidence of traffic speed can be collected.
- A member of the public drew attention to a persistent problem of a resident in Deer Park parking on the grass outside their house which involved driving across a footpath. There is a SKDC sign on the grass notifying residents not to park on the grass.
Action: Clerk to forward correspondence to Cllr Trollope-Bellow to take action.
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20/21-75 Chairman’s welcome and remarks. Cllr. Andy Halfhide opened the meeting.
20/21-76 Apologies: were received from District Cllr. Kelham Cooke and Cllr. Steve Valentine.
20/21-77 Disclosure of Pecuniary Interests: There were none.
20/21-78 Co-options of Mr John Swift. To accept the co-option to the parish council of John Swift Proposed Cllr. Brian Branch, seconded Cllr Debbie Hallam and unanimously agreed. - RESOLVED
Action: Clerk to arrange the witness of the acceptance form by John
Minutes: To approve the minutes of:
20/21-79 Parish Council meeting held on 30 June 2020 Proposed Cllr. Angela Brogan, seconded Cllr. Debbie Hallam unanimously agreed - RESOLVED
20/21-80 Extra Ordinary Parish Council meeting held on 23 July 2020 Proposed Cllr Andy Halfhide, subject to clerk recheck item 11, seconded Cllr John Swift and unanimously agreed – RESOLVED
20/21-81 To receive reports from County and District Councillors and Police
Cllr. Barry Dobson: Things are quiet at present, apart from discussions regarding devolution and unitary authorities.
There has been some discussion about parking opposite the shop and post office. However, the conclusion was that this was not feasible.
Cllr. Rosemary Trollope-Bellew: Had arranged the meeting for consultation for the mineral extraction application on Kings Street for tomorrow (2nd Sept) to present the concerns.
Financial matters
20/21-82 To receive Financial Report for the period 01 April 2020 to 24 August 2020. - RESOLVED
To Approve Payments as follows:
20/21-83 N. Bright July salary – already paid - RESOLVED
20/21-84 S. Gresty Jul salary – already paid - RESOLVED
20/21-85 Unity Bank charges £18 – already paid - RESOLVED
20/21-86 N Bright expenses May & June £60.08 – already paid - RESOLVED
20/21-87 S Gresty Clerk expenses Qtr 1 £48.09 – already paid - RESOLVED
20/21-88 Chislet Hire £ 78.00 – already paid - RESOLVED
20/21-89 S Gresty hard drives x 2 £179.98 – already paid - RESOLVED
20/21-90 Andy Halfhide – expenses – Cllr Halfhide to submit these
20/21-91 BDG mowing July – £200.00 - RESOLVED
To note Income received:
20/21-92 Credit £180.00 – NOTED
Planning: To receive Planning applications:
20/21-93 Reference: PL/0082/20 Development: To extract and process sand and gravel and to progressively restore the site to a mixture of agricultural land, nature conservation area and an agricultural water reservoir. Location: Land at King Street, Greatford. Grid reference: 510254 312712 Adjoining parish consultation.
Meeting to be held 2 Sept with all chairman of relevant villages. Cllr.Halfhide to attend with Cllr. Dobson to put forward Langtoft concerns.
20/21-94 Cemetery
Report submitted by Cllr. Brogan:
“We haven’t had a meeting but I wanted to update the council on what’s been sorted and what’s still to be sorted.
What’s been sorted:
First off I want to thank Andy Halfhide, Andy Hallam and Brian Branch on doing a fantastic job on moving the a headstone and for giving up a Friday afternoon to do the job, also doing it on a hot day.
The daffodils planted last winter did put on a lovely display and as it was their first season I don’t think they done too bad, so fingers crossed next spring the display will be better, the gardener had some left over which he planted down at EEP.
We have 2 items outstanding and 1 new item added.
Outstanding items:-
Steve Chadwick grave still needs sorting out, last year this was picked up as the grave does not form to the rules of the cemetery, the sides of the grave are surrounded by wood and it was decided that Lewis would try to make contact with the family, this was unsuccessful and earlier this year before lockdown Lewis and Brian was going to remove the wood, take the gravel off and sew grass seed. This has not been actioned as yet due to covid 19 but will be looked at again to resolve.
The bushes that run in the middle of the cemetery on the right hand side have still not been moved to the outer edge of the cemetery. Clerk to arrange these to be moved at the earliest moment in case we need these plots for burials.
New item:- On the left hand side of the cemetery along the fence line a tree was planted which now looks like it has fallen and a member of the public has used strapping to tie the tree up to the metal fencing. Action Arrange a cemetery meeting in October and discuss what our move is and report this back with our findings at that meeting.” Report ends. Cllr. Angela Brogan
Quotes for equipment were received and discussed.
- hedge trimmer
- leaf blower.
Proposed the purchase of both the above pieces of equipment with interchangeable compatible batteries.
Proposed Cllr. Angela Brogan, seconded Cllr. Andy Hallam unanimously agreed - RESOLVED.
Action: Cllr. Halfhide to send link to clerk to make purchase.
20/21-95 Black Bull Green
- Goal Posts – Delivery date now expected 8th September and installation soon after
- To note Safety Inspection due in September 2020.
Action: Clerk to ask Fields in Trust to delay the safety inspection until after the goalposts installed.
20/21-96 East End Park
- Safety inspection agreed to leave annual inspection date as December as for previous years.
- Equipment replacements update. There was nothing to report at this time
- 20/21-97 Website. The Clerk outlined information regarding the new legislations for website accessibility and the rebuilding of the Website template provided by LCC.
Action : Clerk to gain prices for a professional website designer to get the new website up and running and to transfer items from the old website.
20/21-98 Penfield – update Nothing to report at this time.
20/21-99 Grapevine – Action: Cllr. Andy Halfhide to contact Jeanette regarding electronic versions.
20/21-100 Village Hall update Village Hall still closed, a committee meeting due next week.
20/21-101 Councillors Surgeries. Cllrs. Andy Halfhide and Andy Hallam agreed to hold the first Councillors Surgery, via a zoom link using the chairman’s email address, on Saturday 3rd October 10.30-11.30 am. This would be publicised on Facebook and website. A report will be submitted at the next parish council meeting.
20/21-102 Langtoft Annual Awards Ceremony c/f to next meeting
20/21-103 To note Correspondence received from last meeting were noted
Action: Clerk to reply to the email dated 19th August from SKDC regarding continuing…….
Proposed that Standing Order be suspended to discuss purchase of materials for the Christmas events. Proposed: Cllr. Andy Halfhide, seconded Cllr Andy Hallam unanimously - RESOLVED
20/21-104 To receive Items for Future Meetings
- Events: Design of 9 reindeers – cut out silhouettes to be place around the village
Memorial baubles and tags to hang on the Christmas tree
Xmas cards costing approx. £85
Christmas tree for the crossroads approx 13-14’ being sourced by Cllr Brogan
- To add reports as a standard to every Agenda for working groups:
Amenities and Highways - Cllr. John Swift to be added to this working group
Cemetery
Events
Finance and General Purposes
20/21-105 Date of future meetings: 13 October, 25 November(Wed) Venue TBC
Meeting Closed at 21:50